Back Interim Manager, Portfolio Planning & Team Operations (12-months)

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The TeamThe Foundation’s Malaria Program Strategy Team (Malaria PST) aims to improve existing tools and discover and develop new ones to reduce and prevent malaria transmission, and in the long term, eradicate malaria worldwide. Our strategy is based on our assumption that the preventive and curative tools that are currently available are not sufficient to achieve eradication everywhere, especially in areas of high transmission, and that emerging resistance to drugs and insecticides present additional challenges. With eradication as the aim, our strategy focuses both on improving current approaches and on intensive research and development toward the creation of new drugs, vaccines, vector-control tools, and diagnostics to prevent and interrupt transmission of the two major species infecting humans - P. falciparum and P. vivax. The foundation works with bilateral and multilateral partners to drive the discovery, development, and delivery of improved and new tools; demonstrate and document impact, especially of integrated interventions; and improve surveillance, monitoring, and evaluation needed to achieve and document eradication. We also engage in modeling to better understand the potential impact of new tools and the optimal combination of such tools to achieve eradication in different settings. Underlying these efforts is our ongoing analysis of financial needs and advocacy for sustained commitment, funding and supportive policies that are needed in the long-term fight against malaria.

Your Role
The Manager, Portfolio Planning & Team Operations role on the Malaria team is responsible for planning, managing, integrating, and continuously improving our operations, with the goal to create the conditions for our team to efficiently and effectively achieve impact under our strategy and within our resource constraints. The core domains of the role include 1) managing and continuously improving business operations, 2) managing program coordinators, 3) leading processes for investment making and management, 4) supporting strategy refinement and progress tracking. The role reports to the Deputy Director of Strategy, Planning, and Management (DDSPM).

*This is a 12-month role associated with our parental leave program and is located onsite in our Seattle Office.

What You’ll Do

Manage and continuously improve business operations:

• Alongside the Director and DDSPM, coordinate Annual Planning & Strategy Review deliverable development including establishing a streamlined process, drafting materials, integrating inputs for deliverable development, quality control, and final submission.
• Lead the ‘rhythm of the business’ and team collaboration: identify key milestones and decision points and develop long-term workplans to support successful completion of milestones and decisions; track progress, identify risks, propose mitigations, and escalate issues when necessary; manage and design internal team processes for cross-team/cross-foundation collaboration.
• Coordinate alignment with foundation-wide systems: Implement processes for and quality control data the team enters into foundation systems; manage taxonomy data in foundation enterprise business management systems (e.g., Decision Support “Bodies of Work”, Strategy Hierarchy, etc.).
• Partner with the DDSPM, Finance Manager, and Finance Associate to monitor grant and contract pipeline to produce accurate revised forecasts vs. budget reporting and performance against key milestones and outcomes to facilitate management decision-making.

  People Management, Business Team Leadership, and Process Optimization:

  • Manage a team of Program Coordinators facilitating grant-making and management with Program Officers. Provide guidance, mentorship, and support to ensure effective coordination and execution of grant coordination activities.
  • Drive business process optimization to increase efficiency of grants and contracts management.
  • Partner with investment makers by supporting the development, management, and maintenance of a portfolio of investments. Able to independently handle sophisticated investments and partnerships in service of shaping and optimizing successful investments, as well as ensure alignment with strategies and intended outcomes. Advise on complex investments, budgets, and financial analysis to improve impact, identify risks, and propose mitigation plans.
  • Maintain file organization, team sites, data and records, and a system for tracking, monitoring, and prioritizing tasks, and projects.

    Lead and contribute to investment making and management processes:

    • Develop and oversee all investment processes including Investment making and management processes & implementation (i.e., INVEST), investment pipeline planning processes, and financial management processes.
    • Consult/strategize with program leadership to maximize impact of investment and financial processes and ensure optimal learning, decision making, and collaboration.

      Support strategy communication and implementation tracking:

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      • Coordination updates for President level portfolio reviews, e.g., technical updates from the team and decisions on priorities and resource allocation
      • When needed, provide research, analytical, and/or partner relationship management support on cross-team and special projects, e.g., geographic prioritization.
      • Manage, develop, and contribute to team communication materials: internal and external team portals, leadership communication, co-chair learning session support etc.

        Your Experience

        • A minimum of 5 years of prior work experience in a related role required
        • Proven experience in strategic program management, preferably in global health or related fields.
        • Strong project management skills with a focus on long-term planning, risk management, and milestone tracking.
        • Outstanding communication skills and experience, including drafting executive memos, slide making and story lining key messages for executive presentations
        • Outstanding stakeholder management skills, enabling effective community and collaboration across diverse teams.
        • Demonstrated passion for global health and a deep commitment to making a positive impact on vulnerable communities.

          **Must be able to legally work in the country where this position is located without visa sponsorship.

          The salary range for this role is $140,200 to $210,200 USD. We recognize high-wage market differences in Seattle and Washington D.C., where our offices are located. The range for this role in these locations is $152,800 to $229,200 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

          Hiring Requirements

          As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

          Candidate Accommodations

          If you require assistance due to a disability in the application or recruitment process, please submit a request here.

          Inclusion Statement

          We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

          All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.