Back HR and Administration Technical Assistant Ukraine Kharkiv

The role of the HR/Admin Technical Assistant is to perform HR and Admin related tasks in the day-to-day basis for the Field Office in Kharkiv. 

Generic responsibilities 

• Adhere to NRC policies, tools, handbooks, and guidelines. 
• Implements independently procedures and activities within own function as delegated. 
• Responsible for organizing and delivery of tasks in line with priorities and standards. 
• Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team. 
• Use initiative in day-to-day problem solving in line with agreed procedures, priorities, and standards for the area of work. 
• Prepare and develop status reports as required by management. 
• Ensure proper filing of documents. 
• Promote and share ideas for improvement in your area of expertise. 

  Specific responsibilities 

  HR:

  • Responsible for maintaining accurate data in the HR Database (People System, filing tree, excel database) 
  • Responsible for proper documentation and filing (i.e. personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests, staff trackers, etc.) 
  • Responsible for the proper filing of recruitment documents 
  • Supporting hiring and resignation processes in accordance with procedures (creating a contract, updating trackers, filling out established forms, updating trackers, etc.)
  • Supporting of the induction process
  • Supporting of vacation and sick leave processes in accordance with the procedure
  • Creation of HR orders (vacation, business trips, etc.)
  • Tracking the attendance of the NRC’s mandatory trainings
  • Verifying the correctness and signing timesheets of Kharkiv office employees

    Admin:

    • Maintaining the life of the Kharkiv Field Office:
    • Purchase of necessary goods (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) and preparing a payment package documents.
    • Organization of minor repairs
    • Support in proper storage of office supplies
    • Maintaining the accommodation of the international staff (items missing or that need to be replaced/repaired)
    • Search for office premises, guesthouses, apartments, and support in concluding of the agreement and further extension.
    • Managing a multi-purpose cash advance if necessary
    • Responsible for organization of business trips for employees of the Kharkiv Оffice (booking hotels)
    • Organising requested workshops, trainings, and events.
    • Responsible for updating and filing of Admin files.
    • Other tasks related to HR/Admin responsibilities.

      Qualification requirements: 

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      • Bachelor’s degree and above in relevant field 
      • Years of Experience - 1 
      • Experience of working in HR and Admin field
      • Confident user of MS Office
      • Confident level of spoken and written English

        Behavioural Competencies

        • A high commitment to confidentiality 
        • Coping with change 
        • Communicating with impact and respect 
        • Planning and delivering results
        • Empowering and building trust 
        • Managing resources to optimize results 

          What do We Offer

          This position is open for Ukranian Nationals Only

          We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

          We are also looking for people who share our values:

        • To be dedicated in what we do;
      • To be innovative with our solutions;
    • To act as one unified and inclusive team;
  • To be accountable to the donors that make our work possible;

    We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.