General Service (GS) Roster for Temporary and Fixed-Term, G6, Administrative Assistant Generic Positions
( 2101211 )
Grade : G6
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : duration of contract will depend on the needs of the department
Job Posting: Mar 14, 2021, 2:58:04 PM
As per the requested Department
DESCRIPTION OF DUTIES
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Screen and monitor Global Management System (GSM) HR Dashboard for all staff categories and initiate necessary HR actions on time, follow up with staff members and managers on timely completion of PMDSes.
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Initiate recruitment actions; complete necessary forms; ensure timely finalization of recruitment and selection procedures.
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Guide department staff on appropriate contractual modalities and corresponding procedures in compliance with the staff rules and other policies; and on development and processing of HR and activity workplans.
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Compile HR and financial data for presentation to decision-makers and take necessary administrative action to implement decisions.
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Manage non-staff contractual arrangements including issuing imprest procurement requests concerning payment of monthly SSA salaries, processing APWs and consultant contracts and follow up with GSC and with technical units on delivery of assignment reports, effecting payments, etc.
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Implement decisions related to distribution of funds received by the department, ensure that received funds are reflected and linked to the respective work plans, and initiate project funding requests.
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Monitor award expiry dates, alert responsible staff, and liaise with relevant stakeholders regarding necessary actions to extend awards.
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Review staff and non-staff salary workplans and analyse available funds allocated for department positions in close coordination with supervisors, technical staff, BFU and Programme Planning, Monitoring and Evaluation Unit (PME) in order to ensure necessary funds are secured.
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Initiate correspondence to verify information, answer queries and obtain additional information on HR and financial matters.
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Replace other administrative staff, and perform other relevant duties within their scope of responsibility, as required.
REQUIRED QUALIFICATIONS
Education :
Essential: Completion of secondary education supplemented by experience or training in related administrative fields.
Desirable: University degree in business administration, social sciences, or related field is an asset.
Experience:
Essential: At least eight years progressive experience in the area of administration, including experience in HR and/or budget and finance.
Desirable: Related experience in UN or international organization.
Use of Language Skills
Languages: Very good knowledge of English and Arabic. French an asset.
Skills
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Demonstrated knowledge and application of human resources management policies and procedures.
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Very good time management and stress management skills.
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Very good communication skills and analytical skills.
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Good knowledge of WHO procedures and HR practices as applicable to the administrative level an asset .
Other Considerations
Very good knowledge of Microsoft Office applications.
Demonstrated ability to operate Enterprise Resource Planning (ERP)/Oracle systems an asset.
WHO Competencies
Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
1) Communicating in a credible and effective way.
2) Fostering integration and teamwork
3) Producing results
4) Moving forward in a changing environment
5) Ensure effective use of resources
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 294414 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
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This vacancy is used to replenish the roster of the G6 Administrative Assistant position in the Regional Office, it is to be used for filling temporary and fixed term positions.
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Only candidates under serious consideration will be contacted.
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A written test may be used as a form of screening.
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In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/ . Some professional certificates may not appear in the WHED and will require individual review.
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Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
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For information on WHO's operations please visit: http://www.who.int.
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WHO is committed to workforce diversity.
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WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Duration of contract will depend on the needs of the department / unit.
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Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
(I) Your profile on Stellis is properly completed and updated;
(ii) All required details regarding your qualifications, education and training are provided;
(iii) Your experience records are entered with elaboration on tasks performed at the time.
Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
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