The purpose of the officer position is day-to-day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and
essential. Details belong in the Work and Development plan.
Role and responsibilities
1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated financial function portfolio according to plan of action as well as to Financial
Handbook and other NRC policies including SOP’s
3. Prepare and develop status reports as required by management
4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial
documents according to NRC standards
5. Prepare monthly financial reports and send all relevant documents
6. Support project staff in financial and administrative matters
7. Promote and share ideas for improvement of the support function
Specific responsibilities
Accounts and Banking
• Looking after and management of the Cash and Bank management of the Lviv office, including the
forecasting.
• Responsible to managing bank account and cash box of West area office
• Maintain all financial records properly (hard copy and soft version).
• Verification of per-diem, overtime, travel and other allowances.
• Prepares and arranges Hawala agent, money exchanger and mobile money for transferring money to NRC
office, and beneficiary payments.
• Responsible for verification of all purchase requests and cash advances.
• Monitor, check and post the west area offices post-backs on timely bases.
• Make sure that financial internal controls are in place while the banking and cash system is working.
• Post the entries on timely basis to Agresso. Make sure that Data has proper correct codes and as per the
project documents.
• Prepare the regular Agresso Bank reconciliations for all the balance sheet items.
• Enter the Agresso rebooking and keeping proper record of it.
• Train the staff on the Agresso and excel tools.
Budget & Report
• Support the program team to understand the financial reports and provide them with training.
• Monthly meetings with the program team and support the program team to make the forecast.
• Verify the purchase requests and payment requests.
• Ensure proper and adequate filing system for financial documents.
• Download the BvA timely basis and share with the relevant staff
• Prepare the Project BVAs and do any rebooking, with the supporting documents
• Draft the new budgets. Check the Agresso for any reclassification.
• Other task related to the project budgets like any realignment and updating the Agresso for project followup.