The Finance Officer is responsible for organizing and delivering the day-to-day operational finance processes by ensuring adherence to NRC’s policies and donor requirements.
Role and responsibilities
The Finance Officer is responsible for organizing and delivering the day-to-day operational finance processes by ensuring adherence to NRC’s policies and donor requirements.
Generic responsibilities
1. Ensure adherence to Financial Handbook, other NRC policies and donor requirements
2. Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level
3. Advise and support staff on procurement financial policies, and documents required.
4. Prepare and develop periodic related reports on activities and as requested by the line manager
5. Promote and share ideas for improvement of the Finance function.
6. Ensure proper filing and archiving of all financial documents according to NRC standards
7. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action
Specific responsibilities
A – Dailly operation
• Ensure timely payment of contractors, suppliers, taxes and other expenditures. Verify that vouchers and the supporting documents (purchase requests, purchase orders, quotations, authorization of payment, etc.) comply with NRC’s procedures
• Ensure that cash and bankbooks records are updated on daily basis and reconciliation is done between bank/cash and internal ERP Unit 4/Agresso. Ensuring that all financial credentials are in line with donor and country coding structure.
• Perform daily bookkeeping and utilize the NRC Agresso accounting system.
• Ensure sufficient cash in the bank and in the cash boxes and that cash payments are done properly
• Coordinate with Finance teams in different areas regarding cost allocations of basic running costs, before recording.
• Support month-end-closure processes such as reconciliation of different accounts and admin project
• Perform other Finance related tasks as requested
• Record VAT for all invoices on monthly basis and ensure proper filing
Ensure scanning of financial vouchers and submission to accounting service provider on the 10th of each next month
B. - Partnership
· Review partner financial reports (monthly/bi-monthly)
· Prepare financial verification report in line with NRC partnership policy and respective annexes
· Ensure all supporting documents are submitted in an accurate manner to be readable and traceable
· Communicate with partner representative in case of comments/questions
2. Competencies
Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
· Bachelor degree in Finance or a related major
· Minimum of 2 years’ relevant experience in Finance/Accounting
· Knowledge of Audit requirements
· Previous experience from working in complex and volatile contexts
· Fluent in English and Polish, both written and spoken
· Proficient in Microsoft Excel
2. Behavioural competencies
· Planning and delivering results
· Analyzing
· Working with people
· Handling insecure environments
· Coping with changes
The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee. Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people. At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to: • treat everyone with respect and dignity • contribute to building a safe environment for all • never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH) • always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH