Back Finance Officer

POSITION SUMMARY:

HIAS seeks a Finance Officer to support the day-to-day financial activities of HIAS country offices. They will work closely with country office staff to prepare timely and reliable financial reports (e.g. monthly, quarterly and annual), and they will facilitate the timely disbursement of funds, including all payments made in USD, and monitor project expenditure. The Finance Officer will maintain accurate database/records on all financial transactions and disbursements, and ensure these are properly coded, accurate and up-to-date. They will also complete the financial process by performing corresponding financial analysis, follow-up and reporting to support the operation with timely, certain and accurate financial information. The Finance Officer will serve as the liaison between country office Finance staff and the headquarters Finance team.

Please note that Spanish fluency is required for this role.

ESSENTIAL FUNCTIONS:

• Reviews general ledger transactions received from field offices and works with field office accounting staff on the corrections of any procedures.
• Oversees month-end-closing process for assigned portfolio.
• Reviews Country Office Monthly Finance Report to ensure compliance.
• Processes payments, files invoices and maintains up-to-date accounting and finance records, including follow-up with vendors and consultants as needed.
• Facilitates the approval process for local purchase orders and performs the expenditure process following internal procedures and rules.
• Prepares cash flow forecasting and monthly cash request.
• Operates banking transactions, including preparing bank transfer requests, submitting them to the bank, monitoring transfers, making monthly bank reconciliation statements and reporting.
• Maintains all balance sheet reconciliations monthly and ensures accurate, timely monthly close in all general ledger transactions.
• Ensures timely recognition of all revenues and indirect cost calculation.
• Maintains Fixed Assets Register and monthly reconciliations.
• Maintains all necessary journal entries and uploads in Great Plains to ensure compliance.
• Reconciles all intercompany transactions between headquarters and international entities.
• Oversees data entry, ensuring all record keeping and information is entered into the accounting system correctly.
• Communicates regularly with country office Finance staff on issues related to budgeting, expenditure, invoicing, coding and cash flow.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Accounting or Finance required, graduate degree a plus.
• 3-5 years of work experience in an accounting or finance position with accounting and budgeting responsibilities, and at least 3 years in an INGO or related field.
• English and Spanish fluency required.
• CPA/Chartered Accountant certification preferred.
• Knowledge of USAID/USG funding rules and regulations, financial reporting and disclosure requirements.
• Knowledge and expertise in Microsoft Dynamics Great Plains Accounting preferred.
• Excellent communication, organization and interpersonal skills; ability to perform multiple projects in a fast-paced environment.
• Highly reliable and flexible, with the ability to adapt quickly to various environments and situations.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.