KEY RESPONSIBILITIES
Assist the program, SI and technical personnel in organizing activities/ trainings by completing relevant documents prior to entry in the Digital Process Automation (DPA) system and ensuring that relevant logistics of the activity are met/ complied with as needed.
Provide onsite support to program, SI and technical personnel/team conducting the activities/ trainings by acting as the liaison between the vendors and the team and safekeeping relevant documents from the training for finance/ program processes.
Primarily responsible for securing the supporting documents of the activities conducted for timely finance and procurement processing.
Responsible for inventory management, recording and monitoring of program activities IEC materials/ supplies and other procured items for site support.
Maintain and update the logs/trackers used to monitor the status of program and technical teams’ procurement requests’ corresponding purchase orders & invoices; and follow-ups with CO-Procurement/Operations teams, as needed/requested.
Prepare periodic reports (e.g., bi-monthly/monthly) on status of required program activity documents and activity related procurement requests.
Perform other duties as directed by the Finance Manager.
REQUIRED SKILLS
Familiarity with the procurement processes related to USAID policies.
Experience in providing logistical support in conducting trainings, meetings, general assemblies, and other related activities.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health issues among key populations in the Philippines.
Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
Experience working with civil society organizations on financial reporting and compliance for HIV and/or health-related activities.
Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff, FHI 360 HQ, and USAID as needed. § Experience of establishing strong working relationships with colleagues from different organizations and cultures.
Ability to meet deadlines with strong attention to consistency, detail, and quality.
Ability to travel at least 25% of the time
REQUIRED EDUCATION AND JOB EXPERIENCE
Bachelor’s degree in Business Administration, Social Sciences, Knowledge/Information Services, Health, Behavioral, Life/Social Sciences International Development, Human Development or related field required.
2-4 years’ relevant experience in non-governmental accounts, program/grant management, and US Government rules and regulations.
Prior work experience on USAID funded programs with USAID PEPFAR funded programs preferred; HIV/KP-focused programs a plus.
Native Tagalog speaker and good communication skills and good command in written and spoken English.
Previous experience in the Philippines is required. The position will be based in Manila, Philippines and work out of the FHI 360 Country office. Preference is for Filipino national candidates.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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