Back Expedited SVN Supply Chain Assistant - G5 (Multiple Positions in Abuja, Lagos and Maiduguri)

Working under the overall supervision of the Supply Chain Officer (SCO) and the direct supervision of the Head of Sub Office  the incumbent will be responsible for the coordination and implementation of the procurement process including obtaining quotations, tendering, purchases and deliveries of supplies/services at the Office/Sub Office as well as the Mission in Nigeria in accordance with IOM’s Procurement policies and procedures.

• Receive Purchase Requisition Forms and make sure are fully endorsed prior to procuring using the IOM authorization matrix as applicable for the Office and Mission as a whole.
• Assist Requesting units in requirements definition by providing information on products available in the market and their specifications.
• Prepare objective evaluation criteria to evaluate bids for Works, services and supply in coordination with requesting units and ensure these criteria are featured in the solicitation documents before advertising or sharing them with potential Bidders.
• Solicit Quotations/Proposals, prepare Bids Analysis Summaries (BAS) in conformity to the requirements shown in the Purchase requisition Form (PRF) and issue Purchase Order (PO) through WAVE Oracle. Make sure POs are delivered to vendors and their signatures obtained and filing system are up-to-date
• Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing relevant information regarding Tenders.
• Guide the Bids Evaluation and Awards Committee on the process of Bids Opening, evaluation and recommendation while ensuring full compliance with IOM Procurement Rules and Regulations;
• Ensure all procurements are performed in accordance with the IOM procurement rules (IN168 Rev.3 and implement existing mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement.
• Provide a monthly checklist on Open Purchase orders and Purchase Requests and follow up with relevant colleagues to ensure their timely closure in the WAVE Oracle Module.
• Participate in negotiations with contracted firms on the implementation of activities under the project components and monitor progress of contracts implementation to ensure that they abide by the stipulated standards, procedures and planned procurement timetables.
• Make sure both IOM and Beneficiary assets are created appropriately in WAVE Oracle prior to procurement and are acquired, transferred and retired in accordance with IOM’s asset management practices.
• Prepare and maintain price list database of regular supplies for the Office and provide information on price estimates to Requesting Departments for preparation of Purchase Requests
• Conduct post-evaluation checks of selected/shortlisted Bidders by carrying out reference checks and vendor searches against exclusion databases of the UN/Governmental agencies.
• Follow-up with suppliers and ensure timely delivery of requested supplies and services and keep the concerned project staff informed on the status of the delivery as well as invoice submission
• Coordinate with the receiving units on Goods/Services to be received and obtain the satisfactory delivery notes, Goods Receipt Notes and invoices from the receiving unit.
• Develop Key Performance Indicators (KPI’s) with the guidance and support of the Supply Chain Officer (SCO), document the performance of Supplier against the Established long Term Agreements (LTAs) using established KPI’s and follow up with suppliers on improvements.
• Ensure safe running condition of the fleet and Office Power Generators by monitor accuracy of records according the Vehicle/Generator Logbooks, Servicing/Maintenance records & Fuel Consumption.
• Perform any other duties as may be required from time to time.

  Education:

  University Degree in Business Administration, Purchasing & Supply or a related field from an accredited academic institution.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Experience 

• At least two years’ experience in Supply Chain Management.

Skills

Interested candidates are requested to indicate their preferred duty station in their application letter when submitting their application.