Back Executive Assistant to the Executive Vice President for Governance & Development

This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DC Office. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.

About the Program:

Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI's Global Development Department builds relationships and coordinates fundraising to help the Institute deliver results and bring about a more equitable and sustainable world.

Job Highlight:

Reporting to the Senior Manager for Development Operations, you will provide high-level administrative support to the Executive Vice President for Governance & Development and support the Global Development Directorate's communications and institutional engagement efforts. You will directly support the EVP as they advance department priorities. You will ensure the EVP can focus on strategic decision-making and business activities to achieve ambitious fundraising goals. Your daily work will include administrative and operational tasks, including email and calendar management, assisting with global travel, scheduling, logistics, and reporting. You will be a key player in project management, tracking short- and longer-term priorities, deadlines, and requests. You will support the preparation of materials used for internal and external meetings, events and site visits. You will anticipate the EVP’s needs as well as adapt and respond thoughtfully to emerging issues and new priorities. You will also provide general administrative support to the Global Development Directorate and support the Directorate's communications and institutional engagement efforts. You will be supported by the Core Development Team.

What will you do:

Executive Administrative Support (75%): -

• Provide high-level administrative support to the Executive Vice President for Governance and Development, including email support, calendar management scheduling and materials preparation
• Support EVP priorities through high-level writing, creating PowerPoint presentations, drafting talking points, conducting research and other tasks
• Assist EVP with internal and external meetings, including preparation of meeting strategy and briefing documents, agendas, taking and transcribing meeting notes, intake on call reports and follow-up activities, videoconferencing and in-person venue needs
• Manage EVP’s travel itineraries, including researching and booking flights, trains, rental cars, accommodations, ground transportation and other logistics
• Manage expense reports and reimbursements. Track expenses and file reports in compliance with WRI policies
• Support the management and maintenance of Constituent CRM records with activities, call reports, meeting notes, event attendance, and/or gift notes, including scanning and attaching all relevant documents to the constituent record

  Development Directorate Support (15%):

  • Manage logistics, coordinate planning, develop agendas, and provide on-site support for Directorate meetings, events, and retreats
  • Provide Directorate administrative support including CMD library maintenance, internal resource document management
  • Support Directorate efforts to leverage WRI leadership travel for donor visits and high-visibility events, including monitoring and coordinating schedules, preparing visit itineraries, and coordinating background document preparation
  • Provide surge capacity for Special Projects and initiatives as needed
  • Contribute to project management in Asana

    Internal and External Communications Support (10%):

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Support coordination of Directorate efforts to promote WRI events, communications, and knowledge products for donor stewardship and cultivation opportunities
    • Support Directorate lists management efforts, including President's List, suppression lists, and invitation lists
    • Coordinate team inputs and develop content for internal communications vehicles, such as the WRInsider (WRI's internal newsletter) and Dev Dispatch

      What will you need:

      • Education: You have completed a bachelor’s degree in a related field; relevant work experience in lieu of degree is accepted
      • Experience: You have a minimum of 3 years of relevant experience preferably providing executive-level support, as a project manager, administrative lead, research assistant or similar
      • Experience at a global organization and/or in a fundraising department
      • Experience with complex calendar management and coordinating multiple projects through a project life cycle
      • Experience with communications, including strong planning, professional writing, and presentation skills
      • Ability to establish processes, systems and workflows, and ensure adherence to procedures and follow-up
      • Experience with and knowledge of Microsoft Office 365, Asana, and with a CRM database
      • Ability to handle sensitive information with the highest degree of integrity and confidentiality
      • Languages: You have verbal and written proficiency in English
      • Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization

        Potential Salary: US salary range is between 69,000 and 73,000

        USD. Salary is commensurate with experience and other compensable factors.

        How to Apply: Please submit a resume with a required cover letter by the date of 11 October 2024. We are unable to consider your application without a cover letter.

        You must apply through the WRI Careers portal to be considered.

        What we offer:

        • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
        • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
        • A workplace that strives to put diversity and inclusion at the heart of our work
        • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
        • Commitment to hybrid working model with flexible working hours
        • Generous leave days that increase with tenure
        • Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off

          About Us:

          Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

          The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.