Back Executive Assistant - Durable Conservation and Finance - 25010

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks an Executive Assistant, Durable Conservation and Finance.

Location: Washington, Dc - HQ

Major Function

The Executive Assistant is based out of our Washington, DC office and is responsible for a variety of standard and frequently complex administrative duties. The Executive Assistant will support the SVP of Durable Conservation and Finance and the Earth for Life team. Accounting tasks and special projects may be assigned to ensure the smooth functioning of department or program. Administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies will be key to success in the role. Communication on a daily basis with department staff and staff from other departments, as well as external partners, such as donors and government agencies, will be required to coordinate activities and obtain and disseminate information.

Reporting Structure: Reports to the SVP, Durable Conservation and Finance

Position Length: Regular position

Salary: The expected compensation range for this position is $ 74,000 to $92,500

Responsibilities

Manage SVP’s calendar; schedule in-person and remote meetings for SVP; interface with SVP office and other senior staff on requests/needs involving SVP; manage SVP travel/bookings; prepare agendas for Earth for Life team meetings.

Coordinates all aspects of meetings, travel, trainings, and other events. Monitors deadlines, follow up on delegated tasks, and provide appropriate reminders. Coordinates any mailings or other distributions of information from the department, both internally and externally.

Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and responds to routine and non-routine requests with discretion. Attends internal and external meetings as representative of the department and provides appropriate summaries and follow-up.

Drafts letters, memoranda, and other materials for staff, inter-department meetings, and outside individuals. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals, and presentations. Assists with preparation of proposals and presentations. Updates team SharePoint site.

Assists with data and background information for budget process. Prepares and reviews expense reports, budget updates, and bills. Collects information and maintains logs, records, or lists as needed.

Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Maintains complex files and file record for the department.

Performs special projects and other duties as assigned.

Qualifications

Key Competencies

Required Skills and Experience

Bachelor's degree or equivalent with five years (including two years of prior experience working in an Executive Office) of demonstrated and progressively responsible experience in administrative roles is required.

High degree of knowledge, competent secretarial skills, including good organizational and analytical skills is required.

Ability to operate with considerable independence, take initiative, and meet deadlines is required.

Must be resourceful, problem solver, quick learner, and has good judgement with balancing priorities.

Effective writing ability is necessary to prepare and edit correspondence and other documents.

Must have excellent interpersonal skills requiring courtesy, tact, and diplomacy is necessary to effectively communicate with staff, callers, and visitors.

Must have advances knowledge of MS office Suite to include Outlook/calendar, advanced Word, PowerPoint.

Strong organizational skills, attention to detail, multitasking, responsive & proactive is required.

Ability to operate standard office machines and equipment, including computers, copiers, etc. Ability to type at least 40 words per minute.

Must be able to work closely with other SAAs on the team in support of the overall Durable Conservation and Finance/Earth for Life team.

Manage a SVP's complicated calendar, coordinating travel arrangements, and coordinating/scheduling many internal and external meetings for the SVP as needed is required.

Ability to be a comfortable and poised communicator with our team members, across teams, and with external donors & partners is required .

Demonstrated experience using ability to use word processing and spreadsheet software packages to create documents, reports, and logs. Some knowledge of database packages preferred.

Experience with calendaring and coordinating travel arrangements is desired.

Committed to building and strengthening a culture of inclusion within and across teams.Identifies and aligns with WWF’s core values:

To Apply:

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.