EpiC Kyrgyzstan Grants Officer

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of EpiC Kyrgyzstan Grants Officer. The position will be based in Bishkek, Kyrgyzstan.

EpiC Central Asia Project Description:

Meeting Targets and Maintaining Epidemic Control (EpiC) is an eight-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). EpiC is dedicated to achieving and maintaining HIV epidemic control and the project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment programming.

In 2020, FHI 360 through EpiC launched a new multi-year project in Central Asia being implemented in Tajikistan, Kyrgyzstan, and Kazakhstan. Building on the successes to date in the three countries, EpiC is focusing on expanding HIV case finding in the community, and treatment initiation, adherence, and retention support for people living with HIV (PLHIV), with a focus on select key population groups. While EpiC takes a regional approach in the overarching management of the Central Asia project, each country has its own respective targets, priority focus areas and expected deliverables.

The EpiC project is also well positioned to strengthen global, regional, and local public health systems to effectively prevent, detect, and respond to infectious diseases, building on broad experience and existing capabilities that align with GHS priorities, National Action Plans for Health Security (NAPHS), and United States Agency for International Development (USAID) goals. With presence in more than 60 countries and extensive breadth and depth of technical experience in the 11 priority GHS technical areas, FHI 360 and our consortium partners are ready to rapidly implement GHS programming.

Job description:

The EpiC Kyrgyzstan Grants Officer will have overall responsibility for the grants management processes of the EpiC project in the Kyrgyz Republic from pre-award to grant close-out. They will work closely with the Programs and Finance teams and will provide professional expertise and

technical training from pre-award to close-out of sub-awards, including development of subaward solicitations, negotiation, preparation of sub-award packages, execution, monitoring and overall administration. The Grants Officer will be in routine contact with the sub-awardees in the target regions, conducting compliance site visits and providing ongoing support for financial and management systems setup and strengthening sub-awardees capacity. They will ensure that all functions under the EpiC sub-awardees are conducted in an efficient manner and in compliance with USAID and FHI 360 policies, procedures, and regulations. Reporting to the EpiC Kyrgyzstan Finance and Operations Manager, this position will be based in Bishkek, Kyrgyzstan.

Position Responsibilities

• Comprehensive analysis of grants terms and conditions to ensure that the organization has capacity or is able to acquire the necessary capacity to successfully perform and meet contractual obligations.
• Expert interpretation of donor (USG and non-USG) rules and regulations.
• Standardization of administrative procedures for efficient sub award management.
• Review and development of call for sub-award Expressions of Interest (EOI), Notice of Funding Availability (NFO), Request for Applications, Proposals, Quotations (RFA, RFP, RFQ) released at the country level.
• Review and development of grant documents including requests for approval, negotiation memoranda, source selection memoranda, purchase requisitions, sub-award agreements according to FHI 360 templates.
• Develop ancillary documents needed to complete packages such as EMMPs, Branding and Marking Plans, Pre-award Assessments, Negotiation Memos, etc.
• Assist in the development of sub-awardee budgets and provide capacity building technical assistance to sub-awardee staff.
• Review sub-awardee documentation including monthly invoices, supporting documentation (timesheets, receipts, etc.) and monthly financial reports.
• Monitor sub-awardee financial and management performance, liaising closely with EpiC technical and program staff monitoring technical performance.
• Conduct regular site visits to sub-awardees to check compliance, follow-up on special award conditions.
• Capacity building and replication of grants portfolio management systems and best practices in sub award management.
• Work closely with the Programs and Finance teams to manage the budget for EpiC Kyrgyzstan and track and monitor sub-awardee activities and expenditures to ensure alignment with budget and workplans.

  Qualifications

  • Bachelor’s degree or its international equivalent in Financial Management, Business Administration, Finance, Accounting or another relevant field.
  • A minimum of five (5) years operations, grants and financial management experience in international development assistance programs.
  • At least 3 years of negotiating experience and direct management of contracts, grants and other agreements.
  • Strong knowledge of donor (USG and non- USG) rule and regulations including but not limited to USAID.
  • Ability to interpret financial and other quantitative information and reports.
  • Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.
  • Knowledge of Kyrgyz financial reporting requirements.
  • Excellent written and oral communication skills.
  • Excellent organizational skills and strong ability to manage and meet multiple tasks.
  • Professional knowledge of English and Russian is required (read, write and speak).
  • Knowledge of Kyrgyz language is an advantage.

    Travel Requirements:

    • 5-10% within the Kyrgyz Republic.

      This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

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