Back Desk Coordinator Dublin or UK Remote

Desk Coordinator Dublin or UK Remote

at GOAL

Dublin, Ireland or UK Remote

Desk Coordinator Dublin or UK Remote

If in Ireland the person would be asked to come in the office once office will be open again.

If in UK the person could work remotely from anywhere.

Contract: 12 Months

General Description of the Programme/GOAL

Established in 1977, GOAL is an international humanitarian agency, with a team of 2,400 personnel, dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

GOAL has an annual budget of an estimated €100 million and is supported by a range of donors including the Governments of Ireland, UK, USA, the European Union, individuals, trusts and foundations. GOAL values the power of partnership and works with local and international partners to achieve its mission.

Job Purpose

The Senior Desk Officer is responsible for coordinating the Programme Coordination team to provide quality, timely support to GOAL country programmes. The role provides cohesion across the support to regions, ensuring GOAL global standards and processes are applied equally, and providing leadership on improving same, as well as leading team building and capacity building activities.

Duties and responsibilities

• Lead the team of Desk Officers in a matrix style of management, providing technical support and guidance as well as team coordination and team building for the Desk Officers, who report to the Regional Directors.
• Facilitate and coordinate the information flow between Country Offices, Regional teams, and HQ departments.
• Facilitate Country Strategic Management: coordinating and facilitating the development of Country Strategic Plans (CSPs) and Annual Country Plans (ACPs) and supporting other annual and multi-annual strategic processes as beneficial, primarily concentrating on the consistency of approach across regions.
• Coordinate GOAL’s grant information management: optimising GOAL’s grant information management via overseeing the maintenance of the grant management system (GMS), PowerBI dashboards and other products.
• Leading the review and strengthening of systems and processes relevant to the function.
• Capacity building the grant management functions and processes in the Desk Officer team and at Country Office level.
• Work with the Programme Technical Team, Emergency Response Unit and MEAL teams to improve programme quality assurance throughout the end-to-end grant management cycle.
• Liaise with other HQ functions as necessary to improve quality inputs to grant management processes.
• Coaching and mentoring the DOs in topics such as: donor liaison, report writing, proposal development, contract review.
• Represent the Programme Coordination team internally and externally as required.

Requirements (Person Specification)

Essential

• A Bachelors’ degree in a relevant subject.
• Three (3) to five (5) years’ experience working in an NGO in a field-based role. Further field or HQ based experience a benefit, particularly in programmes focused roles.
• Demonstrable experience in donor relationship management, including grant management, proposal and report writing, ideally within the humanitarian context and/or with the major institutional donors. Show an understanding of policies, practices, and priorities of the major institutional donors.
• A track record of managing complex projects; with experience in financial management and donor compliance issues.
• Experience in data management & analysis with demonstrable capacity for delivering accurate work on time in a dynamic and multi-priority context.
• Demonstrable experience of working in partnership across departments and countries, showing skills in negotiation, influencing and diplomacy.
• Experience in managing people, including demonstrable experience in coaching and capacity building, with a positive problem-solving attitude.
• Appreciation of the aims and objectives of GOAL.
• Ability to organise own work, manage time and resources effectively and efficiently.
• Adept in use of Word, Excel, PowerPoint.
• Fluent in spoken and written English with strong communication and analytical skills.

Desirable

• A Masters level degree in a relevant subject highly desirable.
• Fluency in French, Spanish or Arabic highly desirable.
• Specific knowledge or experience of GOAL’s thematic programme or sectors.
• Previous experience in supporting the development, implementation, and monitoring of strategy.
• Experience with data analysis tools and techniques.
• Experience with developing and implementing new processes and systems.
• Facilitation or training experience.
• Experience of providing remote support and working in a remote team.

Our package includes a competitive salary, 22 days annual leave and the possibility to join our Health care scheme. Additional benefits are available after 12 months of service. Candidates must be entitled to work in Ireland at the time of application.

Accountability within GOAL

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Equal Employer Statement

Consistent with GOAL’s core values of humanitarianism; integrity; respect; partnership and courage, we place a significant emphasis on equality in our working environment.

GOAL is committed to treating all its employees with dignity and respect and values diversity, which it believes enriches an organisation. To reinforce this commitment, all company activities, policies, practices and procedures are to be carried out in accordance with this global standard.

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

GOAL believes that our strong commitment to equal opportunity and equal treatment helps to ensure that there is no unjustified discrimination in the recruitment, hiring, training and development, promotion, compensation, benefits, retention, and discipline of staff and volunteers.

GOAL aims to provide a work environment that fosters fairness, equity, and respect for social and cultural diversity, and that is free from discrimination, harassment [and vilification] as determined by applicable laws.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.