Back Consultant - Project Support

Post of duty: Washington D.C.

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

The Front Office assists project teams throughout the preparation, processing, and implementation of assigned operations. This support relates to loans, technical cooperations, project completion reports and related activities. Members of the team also provide support in monitoring activities as required by the supervisor of the consultancy.

You will work in CMF. The Connectivity Markets and Finance Division (CMF) helps member countries overcome the financial barriers that limit their productive development. Areas of work include financial inclusion, financial and fiscal risk management, financial transparency, housing finance, public debt management, green finance, among others

What you’ll do

Primary responsibilities include, but are not limited to:

Operations Processing:

• Editing and proofreading documents related to technical cooperation and loan proposals, ensuring compliance with Bank editorial guidelines and established templates for operational documents.
• Ensuring quality of documents including consistency within loan and technical cooperation documentation. This is detail-oriented support related to the editing of project documents.
• Establishing and monitoring the processing timeline for assigned operations, proactively following up on relevant milestones to meet approval target date.
• Maintaining internal systems with up-to-date information regarding the status of assigned operations.
• Collecting, registering and maintaining project related correspondence and documentation in accordance to established procedures and policies.
• Publishing official documents in the Bank’s Internet website, as regulated by Bank policy.
• Participating in a broad range of other support activities as required by the supervisor of this consultancy.

  Financial Execution and Monitoring of Technical Cooperations:

  • Provide strategic support in managing contracting requests initiated through ServiceNow.
  • Supporting the hiring process and payment processing of consultancies.
  • Maintaining records of consultancies and deliverables financed with assigned technical cooperations.
  • Monitoring consultants’ contracts, expirations dates and payment schedules.
  • Preparing periodic reports related to the monitoring of outstanding contracts.
  • Liaise with the corresponding corporate units (FIN, ITE, GCM, LEG) for inquiries/incidents/ requests.

    Event Planning and Logistics:

    • Preparing drafts and sending communications on behalf of the Division Chief to Country Representatives and Department Manager.
    • Coordinating preparations required for meetings, conferences, trainings, and other project-related events, as well as supporting events in Country Offices.
    • Preparing and monitoring the event’s budget.
    • Create training materials regarding event logistics and internal protocols related to the coordination of dissemination events.
    • Developing a calendar to keep track of the division’s events throughout the year.

      Data Analysis

      • Collect, process, and perform statistical analyses on large datasets to discover useful information, suggest conclusions, and support decision-making.
      • Gather data from primary and secondary sources, ensuring the upkeep of databases.
      • Categorize and interpret data and build the necessary reports and dashboards.
      • Perform as a liaison between ITE and our Division, to coordinate the data management and access to datasets.

        Other:

        • Participating in a broad range of other support activities as required by the supervisor of this consultancy.

          What you'll need

          • Education: Associate degree in Business Administration, Computer Science, Project Management or any related fields, or other fields relevant to the responsibilities of the role.
          • Experience: At least two year of relevant work experience in administrative tasks and Data Analysis, proven programming skills are a plus.
          • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

            Key skills

            • Learn continuously.
            • Collaborate and share knowledge.
            • Focus on clients.
            • Communicate and influence.
            • Innovate and try new things.

              Requirements

              • Citizenship: You are a citizen of one of our 48-member countries.
              • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

                Type of contract and duration

                📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                • Type of contract: International Consultant Full-Time.
                • Length of contract: 12 months.
                • Work Location: On site.

                  What we offer

                  The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

                  • A competitive compensation packages.
                  • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
                  • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
                  • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
                  • We offer assistance with relocation and visa applications for you and your family when it applies.
                  • Hybrid and flexible work schedules.
                  • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
                  • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
                  • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

                    Our culture

                    At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

                    Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

                    We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

                    Our Human Resources Team reviews carefully every application.

                    About the IDB Group

                    The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

                    About IDB

                    We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

                    Follow us:

                    https://www.linkedin.com/company/inter-american-development-bank/

                    https://www.facebook.com/IADB.org

                    https://twitter.com/the_IDB Additional Information

                    • External Opening Date: Aug 1, 2024
                    • External Closing Date: Aug 16, 2024
                    • External Contact Email: hrsc@iadb.org
                    • External Contact Name: HR Service Center
                    • Job Field: Technical Support