Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Associate Secretariat Coordinator is assigned to the Office of the Secretary (SEC). SEC provides strategic and operational support to the ADB, the Board of Governors, and the Board of Directors. You will be based at our Headquarters in Manila, Philippines.
You will report to a designated Technical International staff.
Your Role
As an Associate Secretariat Coordinator, you will perform full administrative and coordination services of a responsible and confidential nature in the Office of the Secretary, with your main responsibility being support for the ADB 2012 Accountability Mechanism Policy Review.
You will:
a. Coordination
b. Calendar/Logistics
Coordinate and arrange meetings for the Board-Management Working Group with Board assistants. Manage the supervisor's calendar and ensure efficient scheduling across offices and global time zones, including prioritization and resolving conflicts of competing demands. Respond to internal meeting requests promptly. Help prepare relevant documents and materials for the meeting/briefing/mission. Coordinate travel arrangements including arranging mission schedules, obtaining visas, scheduling flights, booking hotel accommodations, preparing travel documents, and drafting itineraries.c. Office Administration
Maintain a professional and organized office set-up, including an organized e-filing system in SharePoint, stocks of office supplies, and document workflow processes.d. Others
Provide support to the SEC front office, including back-up support to the Executive Assistant, when needed. Provide administrative support to Board Committee meetings, when needed. Provide support to the management of events, including the Annual Meeting of the Board of Governors, when needed. Support SEC's knowledge management activities, and other projects, when needed. Perform any other tasks as may be required and reflected in the work plan.You will need:
Bachelor's degree in business administration, communications, or related fields. At least 5 years of relevant professional experience. Work collaboratively within teams as a constructive team member and coordinate across teams. Demonstrated client orientation; sensitized to working in a diverse and multicultural environment A high degree of integrity in handling confidential matters. Proficient in standard software programs used in multilateral organizations. Please refer to the link for ADB Competency Framework for Technical Local Staff level 3.Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
Paid leave (including parental) Medical and health benefits Life and other insurance plans Staff development Retirement planAdditional Information
This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (\"Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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