( 2100190 )
Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 2 years
Job Posting: Jan 15, 2021, 7:57:20 AM
The goal of WHO's country presence is to enable the entire Organization to support the Federated States of Micronesia, the Republic of the Marshall Islands and the Republic of Palau in reaching their national health goals and contributing to global and regional public health action. Under the leadership of the Country Liaison Officer (CLO) and supported by all levels of the Organization, the WHO Country Office is the centre of the Secretariat's mechanism for delivering its technical cooperation.
DESCRIPTION OF DUTIES
The incumbent will act as an administrative focal point on technical programmes performing the roles on the following function areas: 1.) COMMUNICATION: Drafting official correspondences related to technical programme and monitoring correspondences/reports for signature/clearance. Maintaining close liaison/coordination with the Ministry of Health, Ministry of Finance, International Partners, and other government agencies and non governmental organizations (NGOs) on administrative matters to facilitate the implementation of programme activities. Establish an effective follow-up and monitoring system.
2.) RECRUITMENT: Facilitating recruitment of consultants, SSAs and APWs and other service requirement of the technical programmes.
3.) PROCUREMENT: Administering the request for goods and services procurement; monitor and receipt of deliverables including payments as needed.
4.) TRAVEL: Assisting on travel arrangements for the CLO and other technical staff as appropriate.
5.) MEETING: Assisting HQ and other regional office's meetings, seminars and workshop events including document preparation, support to participants, site logistics and any other meeting requirements.
6.) BUDGET & FINANCE: Monitoring progress review of country work plans/project activities in the Global Management System (GSM) including encumbrances and expenditures; managing country office Imprest account and month-end reports.
7.) INFORMATION MANAGEMENT: Maintaining an effective filing system to store documents and through SharePoint/Shared Folders.
8.) OFFICE SPACE and VEHICLE: Monitoring office building/facility requirements such as supplies and equipment, as well as fuel and maintenance of office vehicle. Overseeing the fixed assets inventory for annual reporting.
9.) Performs other duties as may be required.
Essential: Equivalent to graduation from secondary school with secretarial/administrative training.
Essential: At least five years' experience in secretarial/administrative posts
Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other Enterprise Resource Planning (ERP) systems an asset.
Good communication and interpersonal skills. Ability to act with tact, diplomacy, discretion and respect for confidentiality. Ability to prepare correspondence, summary of meetings, documentation and notes for the record, etc. Ability to discern routine from non-routine.
Good computer skills and ability to adapt to various software applications. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of professional and personal conduct.
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: of local language.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 10,118 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.