Back Assistant, Pohnpei, Federated States of Micronesia

Assistant

( 2100190 )

Grade : G5

Contractual Arrangement : Fixed-term appointment

Contract Duration (Years, Months, Days) : 2 years

Job Posting: Jan 15, 2021, 7:57:20 AM

The goal of WHO's country presence is to enable the entire Organization to support the Federated States of Micronesia, the Republic of the Marshall Islands and the Republic of Palau in reaching their national health goals and contributing to global and regional public health action. Under the leadership of the Country Liaison Officer (CLO) and supported by all levels of the Organization, the WHO Country Office is the centre of the Secretariat's mechanism for delivering its technical cooperation.

DESCRIPTION OF DUTIES

The incumbent will act as an administrative focal point on technical programmes performing the roles on the following function areas: 1.) COMMUNICATION: Drafting official correspondences related to technical programme and monitoring correspondences/reports for signature/clearance. Maintaining close liaison/coordination with the Ministry of Health, Ministry of Finance, International Partners, and other government agencies and non governmental organizations (NGOs) on administrative matters to facilitate the implementation of programme activities. Establish an effective follow-up and monitoring system.

2.) RECRUITMENT: Facilitating recruitment of consultants, SSAs and APWs and other service requirement of the technical programmes.

3.) PROCUREMENT: Administering the request for goods and services procurement; monitor and receipt of deliverables including payments as needed.

4.) TRAVEL: Assisting on travel arrangements for the CLO and other technical staff as appropriate.

5.) MEETING: Assisting HQ and other regional office's meetings, seminars and workshop events including document preparation, support to participants, site logistics and any other meeting requirements.

6.) BUDGET & FINANCE: Monitoring progress review of country work plans/project activities in the Global Management System (GSM) including encumbrances and expenditures; managing country office Imprest account and month-end reports.

7.) INFORMATION MANAGEMENT: Maintaining an effective filing system to store documents and through SharePoint/Shared Folders.

8.) OFFICE SPACE and VEHICLE: Monitoring office building/facility requirements such as supplies and equipment, as well as fuel and maintenance of office vehicle. Overseeing the fixed assets inventory for annual reporting.

9.) Performs other duties as may be required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school with secretarial/administrative training.

Desirable: Experience

Essential: At least five years' experience in secretarial/administrative posts

Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other Enterprise Resource Planning (ERP) systems an asset.

Skills

Good communication and interpersonal skills. Ability to act with tact, diplomacy, discretion and respect for confidentiality. Ability to prepare correspondence, summary of meetings, documentation and notes for the record, etc. Ability to discern routine from non-routine.

Good computer skills and ability to adapt to various software applications. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of professional and personal conduct.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: of local language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 10,118 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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