Back Archives/Records Officer-ITDSGIG (Contractual)

Work for the IMF. Work for the World.

Background

The Information Governance and Preservation (IGP) Section within the Information Security and Governance Division (ISG) in the Information Technology Department (ITD) at the IMF plays a critical role in ensuring the integrity, accessibility, and security of institutional knowledge and historical records of the Fund. IGP’s commitment is to:

• Preserve and manage the IMF’s institutional memory, ensuring that historical and operational records remain accessible for research, policy development, and decision-making.
• Enhance records and archives management systems, ensuring compliance with IMF policies such as the Records Management Policy (GAO 26) and the Open Archives Policy (OAP).
• Strengthen information governance by implementing retention schedules, classification frameworks, and secure access controls to protect sensitive records.
• Support transparency and public access to archival materials, aligning with the IMF’s commitment to accountability and transparency with its member states.
• Leverage technology to modernize records and archives management, enabling efficient digital preservation, discovery, and retrieval of critical information.

  Ensure compliance with global best practices and regulatory requirements, reducing risks related to information security and legal obligations.

  Job Summary

  The IMF is seeking five (5) qualified Archives/Records Officers on contractual positions for the processing of a backlog of its records. These records will be predominantly analogue in format but may include some electronic as well. Under the general supervision of the Archives Team Lead, the Archives Officers will be responsible for the appraisal, arrangement/description, and subsequent entry of the records’ metadata in the online catalogue. The Archives Officers are expected to work closely with the Archives Team Lead, and other Archives colleagues in processing the backlog. This project is instrumental in ensuring that valuable permanent Fund records are made accessible to researchers and member countries in compliance with the Fund’s Open Archives Policy (OAP).

  Minimum Qualifications

  • An advanced university degree in archives management, records management, documents management, library and information sciences or related field of study, or a bachelor's degree in a related field plus a minimum of 6 years professional experience.
  • A minimum of 4 years of experience processing archival collections.
  • Experience applying international standards and best practices in archives and records management as well as electronic records/archives management principles within archival systems.

    Knowledge and/or experience (preferred) in:

    • Experience with records management systems, databases, and digital archiving tools
    • Familiarity with international standards for archives and records management.
      • Experience performing archival appraisal.
      • Proficiency in MS Word and MS Excel.
      • Ability to lift boxes and files up to 40 lbs.
      • Knowledge of digitization techniques and preservation practices is an advantage.

        Work Management Skills:

        • Excellent organizational skills with an ability to effectively manage time and the ability to handle multiple tasks simultaneously.
        • Excellent communication and interpersonal skills, including the ability to work with a diverse team and to interact effectively with colleagues at all levels, stakeholders, and external researchers.
        • Good problem-solving skills and the ability to identify, address and resolve issues related to records and archives management.
        • Ability to handle sensitive information with discretion and maintain confidentiality.
        • Excellent written and verbal communication abilities.

          Major Duties and Responsibilities

          1 Archival processing

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          1.1 Appraises records to remove extraneous, transitory, and irrelevant documentation.

          1.2 Arranges and describes records according to international archival standards, best practices and internal processes.

          1.3 Performs basic condition assessments and identifies records requiring digitization, preservation and/or conservation.

          2 Catalogue Upload

          2.1 Adds metadata to catalogue records in accordance with international standards and internal guidelines.

          2.2 Reviews and ensures the accuracy and consistency of metadata and descriptions.

          The Archives Officers will also perform other duties as assigned by the Section Chief, or Team Lead.

          This is a one-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business need.

          Department:ITDSGIG Information Technology Department Information Security & Governance Information Governance and Preservation Section

          Hiring For: A09, A10

          The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.