Administrative Officer. New York. Posting Date: 02/05/2025. Deadline: 02/25/2025
Role Title: Administrative Officer
Contract Type: Regular
Reporting To: Special Advisor
Program/Department/Unit Name: Executive Office
Location: New York
Team Name: Office of the Chair
The Executive Assistant will report to the Special Advisor and work closely with Chair’s team at the Open Society Foundations (based globally). They will also travel with the chair.
Key responsibilities
Extensive diary management across multiple time zones
Coordinate complex travel arrangements, including obtaining visas, booking flights and transfers, and preparing travel documents
Scout venues for board meetings
Coordinate board communications.
Inbox management (via Apple and Microsoft devices)
Managing, monitoring, and drafting emails and correspondence
Overseeing private events and hosted meals in their entirety
Collaborate with colleagues to ensure coordination across teams
Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
Collaborative mindset regarding partnering with colleagues to ensure the highest quality of support and coordination
The ideal candidate (essential criteria)
At least 4 years of experience in administrative support; preferably at least 4 years as a dedicated executive assistant within a fast paced environment (must have evidence of dealing with high profile individuals, senior dignitaries, HNWIs)
Ability to work in a flexible, dynamic, and highly collaborative team
Strong attention to detail, ability to handle multiple tasks at once with a high degree of autonomy and self-motivation, adaptable to last-minute changes and urgent demands
Good judgment, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information
Able to anticipate needs and proactively troubleshoot and support all aspects of the Principal’s daily work
Excellent written, verbal, organizational, and analytical skills
Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
What we offer
Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
Generous time off, as well as our standard Open Society close at year-end (where vacation days are not required) and flexible work arrangements.
Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.
Progressive paid parental leave, reproductive and family planning support, and much more.
Free, healthy, world-cuisine-style lunches or tokens (where our office does not have the scale for café facilities).
A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.
The salary range for this role in the US is $101,846 - $123,233 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience.