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Job Description
The Administrative Coordinator reports to the Managing Director’s Chief of Staff and provides administrative support to the Managing Director and Advisors to the Managing Director.
Major Duties and Responsibilities
Provide administrative and logistical support to Managing Director, Chief of Staff, and Advisors to the Managing Director, including monitoring incoming requests
Liaise with internal and external stakeholders, including high-level delegations meeting the Managing Director
Manage the Managing Directors Calendar, including scheduling meetings and requesting for briefs, with guidance from the Chief of Staff and Advisors to the Managing Director
Circulate the Managing Director’s daily agenda to the Deputy Managing Directors
Provide administrative support on OMD initiatives related to the bilateral meetings during Spring and Annual Meetings
Update and circulate the “composite schedule” of Management bilateral meetings
Compile the Managing Director’s gift and holiday cards mailing lists
Assist the Special Assistant to the Managing Director with other tasks that relate to MDs invitations and participation in various external events and new projects and initiatives
Serve as a back-up to other OMD Assistants
Minimum Qualifications
High school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.
Additionally, below listed qualifications are required:
Proven track record of strong organization, administrative, and oral and written communications skills, and of consistent high standards and attention to detail.
Candidates must have the ability to work accurately and effectively under pressure, manage a complex and demanding workload.
Candidates should be able to anticipate and prioritize activities and overlapping requests.
Candidates should possess strong human relations skills, including a demonstrated ability to work as part of a team.
Candidates must be able to exercise initiative, sound judgment, and tact in dealings with staff at all levels, Executive Directors, and visitors up to Heads of State level. Absolute discretion in handling very confidential matters is required.
Proficiency in the Fund’s standard software (Word, Outlook, Excel, and Power Point) is preferred. Ideally, candidates would have a good knowledge of Fund organization, practices, and procedures.
A good understanding of who does what in the Fund and in OMD and interest in the substance of the office’s work would be highly desirable.
A regular staff member who is selected to fill the vacancy will maintain their open-ended status. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.
Only candidates who are currently residing in the Washington DC metro area will be considered.
Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.
Department:OMD Office of the Managing Director
Hiring For: A04, A05
The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.