Position Overview
The Accounts receivable specialist performs a vital role within the finance the team, maintaining award, billing and cash receipt records.
This position is based in Washington, DC (hybrid schedule).
Essential Functions
Awards and Reconciliation
Review awards and understand applicable terms and conditions to ensure compliance at all times.Setup new Awards in NetSuiteEnsure that all revenue and expense reporting features are setup for all awards including Project ID, Department, Program AreaCreate and maintain billing schedules for awardsSetup indirect cost structures for awardsRegister and set-up account in donor portal and maintain user credential of various portals.Life of Award Support
Ensure payments are received as per the award terms and condition.Prepare donor reports and invoices, obtain program staff approval, and submit to donor. Ensure timely receipt of funds from donor.Ensures award receivables, grantee payables, and other related balance sheets accounts are accurately recorded and reconciled.Grants Tracking
Review grant agreements and understand applicable terms and conditionsSetup new Grants in NetSuiteEnsure that all expense reporting features are setup for all grants including Award, Project ID, Department, Program AreaCreate and maintain payment schedulesOther Duties and Responsibilities
Record cash receipt transactions on a weekly basisSupport UNF’s donor stewardship efforts by investigating donor inquiriesSupport UNF’s matching gift and donation process by managing UNF’s matching gifts inbox and donations inbox by categorizing itemsAssist with audit preparation and with month-end closings.Other duties as assigned.Selection Criteria
Bachelor's degree in Accounting, Finance, or related field.At least one year of related experience.Familiarity with Project Accounting and Revenue Recognition.Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel).Excellent verbal, interpersonal, and written communication skills.Strong problem-solving and decision-making capabilities.Must have the ability to organize, prioritize, and have time management skills.Benefits & Compensation
For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)dental insurancevision insuranceflexible spending accounts403b retirement savings plan with a generous matching contributiongroup term and supplemental life insuranceshort-term disabilitylong-term disabilitycommuter subsidyback-up careemployee assistance programAdditionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.
LI-#Hybrid