Role Purpose:
You will plan, coordinate, and supervise all assigned health projects in Syria and ensure their implementation within time, budget and quality.
Main Duties and Responsibilities:
- Prepare the project implementation plan in cooperation with the Programs Director and the implementation team.
- Submit the project plan to the Programs Director to be reviewed and approved.
- Participate as required in project kick-off, close-out and review meetings.
- Ensure documentation and follow up of action points in a timely manner.
- Assist in the recruitment, screening, hiring, selection and performance management and evaluation of the project team members.
- Supervise the implementation of projects and activities on a daily manner. This includes directing activities, avoiding mistakes, and receiving and submitting projects reports.
- Prepare, develop and review the reports to be submitted to donors. These could include daily, weekly, quarterly, progress and final reports.
- Lead the field team and follow up the implementation of activities with them.
- Follow-up with other departments in relation to projects activities.
- Prepare weekly implementation work plans and follow up the implementation with the field team.
- Participate in the offers opening, and procurement committee to evaluate the competing bids, help choose the winning bid and complete necessary procurement for assigned projects.
- Follow up on the project agreement conditions.
- Assist in preparing project proposals based on the technical and humanitarian needs assessment conducted by the field and MEAL teams.
- Be fully responsible for meeting donor targets and compliance requirements through activities, means of undertaking activities, and in all other documentations.
- Ensure, with the finance department, that activities and expenses are regularly monitored and, as needed, action plans with follow-up are developed to correct any over- or under-spending in a timely manner.
- Represent SEMA and the programs department and ensure effective participation in cluster meetings and workshops with partners, donors, and other parties.
- Manage communications, reporting and relationship development with the related clusters.
- Receive, update and monitor all health projects data.
- Review, email, update and monitor all media production regarding health projects.
- Monitor and update all assigned project’s indicators and ensure they meet agreed indicators in the project agreement.
- Contribute to the continuous improvement of SEMA’s quality of work.
- Promote and model a positive, professional and respectful office culture.
- Any other duties assigned by line manager.
Qualification, Experiences and Competencies:
- A Bachelor degree in medicine or pharmacy or dentistry with at least 3 years of experience in a similar position and duties in NGOs or INGOs
- Ability to take initiative and work without supervision.
- People management skills that include diplomacy
- Ability to work with diverse people, communities, and cultures, with an understanding of cultural awareness practices.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Excellent communication skills
- Excellent skills in English and Arabic
Key Performance Indicators
- Reporting skills
- Communication skills
- Time management
- Planning
- Service and work Quality.
- Commitment
- SEMA is well represented in important meetings on topics related to expertise
Competencies
Core Values
- Integrity
- Professionalism
- Respect
- Team Spirit
- Persistence
- Respect for Diversity
Core Competencies:
- Displays positive attitude
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Accountability and Leading by Example
- Creative Problem Solving
- Effective Communication; Facilitating and encouraging open communication in the team
- Managing conflict and Client Orientation
- Learning and sharing knowledge and encourage the learning of others
SEMA Offers:
- A challenging and exciting position in a positive and professional environment.
- Fixed term contract - 42.5 h/per week - till the end of November 2020 with possibility of extension based on performance and available budget.
- On-the-job training and orientation opportunities.
- Training Opportunities.
- Opportunity to take initiative and release your ideas and plans.
- Passionate team to work with.
PSEA, Discrimination, Abuse and Harassment Policies
SEMA explicitly prohibits and will not tolerate any forms of discrimination, abuse, exploitation, harassment, violations (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Employees of SEMA and related personnel must under no circumstances take part in any form of discrimination, harassment, abuse or exploitation (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside SEMA as we consider involvement of humanitarian workers in acts of sexual exploitation and abuse or any other kind of discrimination is a grave violation of our responsibility to do no harm and to protect people affected by crises.
Child Protection Policy
Child abuse in all its forms is unacceptable to SEMA, which recognizes its responsibility to protect children from harm in all areas of its activities. SEMA is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.