- Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines;
- Liaise with the UNV RPA for issues related to UNV guidelines and entitlements;
- Ensure timely administration of payroll, banking and disbursement services to all personnel whose payroll is administered in Atlas;
- Provide oversight and monitoring of payroll processes and procedures;
- Provide oversight on payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary;
- Reply to queries and assist in solving issues related to Global Payroll and HR data from HR and Global Payroll administrators in the country offices and other units;
- Provide oversight on Atlas Global Payroll banking setup such as source banks and employee destination banks setup to achieve fluidity of payments;
- Provide oversight and assistance on payroll payments to employees;
- Contributes to development of new tools and improvement of payroll related business processes;
- Ensure timely posting of expenditures to the General Ledger for UNDP and partner agencies;
- Conduct training on Atlas Global Payroll to HR and Global Payroll administrators;
- Provide support on HR and Financial policies and procedures related to payroll;
- Contribute to knowledge base, particularly with Country Office specifics, and analyze Country Office Performance;
- Run Payroll Processes e.g. cancellation, recalculation and finalization of payroll;
- Process country office agreed separations, Extended sick leave and Special Education Grants;
- Provide out of hours support and undertake other related tasks as required.
- Ensure Global Payroll expenditures are accurately reflected in the General Ledger reconciliation;
- Provide advice on bank to book issues pertaining to source bank setup.
- Organization of training for the CO and HQ staff on HR/payroll;
- Synthesis of lessons learnt and best practices in HR/payroll;
- Sound contributions to knowledge networks and communities of practice.
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done while exercising good judgement
Technical/Functional competencies
- Knowledge of payroll processes and management and ability to apply to strategic and/or practical situations
- Ability to perform a broad range of specialized activities related to HR and financial resources management, including payroll processes, global payroll to general ledger reconciliation, reporting.
- Ability to provide input to business processes re-engineering, implementation of new system.
- Takes ownership of all responsibilities and commitments. Provides oversight and takes responsibility for delegated assignments.
- Ability to focus on results for clients by providing information, being accessible, understanding need and giving them due priority.
- Structured thinking as well as the ability to manage complexity and think outside the box for finding ad hoc solutions.
- Ability to work effectively with diverse groups of professionals towards common goals.
- Consistently approach work with energy and a positive, constructive attitude;
- Ability to adapt flexibly to changing situations, overcome obstacles and recover quickly from set-backs.
- Ability to efficiently document, handle and share information and knowledge on different processes and procedures
- Secondary Education with at least seven (7) years of relevant experience or Bachelor’s degree in Business or Public Administration or equivalent with relevant experience of at least four (4) years supplemented;
- Specialized certification in Human Resources or Finance Resources Management is an asset.
- 4-7 years of progressively responsible experience in HR/finance is required at the national or international level;
- High proficiency in MS-Office; advance knowledge of spreadsheet and database packages, experience in handling payroll systems;
- Minimum 1 year experience using Atlas /PeopleSoft payroll is required;
- Good knowledge of Atlas HCM modules is an advantage.
- Fluency in written/spoken English;
- Working knowledge of other UN language(s) would be an advantage.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Priority may be given to Danish nationals and holders of relevant Danish residence permit.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
UNDP in UN City Copenhagen supports a smoke-free workplace.
Contract Duration: 1 Year with possibility for extension