Back Programme Assistant (Gender)

Under the guidance and direct supervision of the Programme Specialist/Team Leader, the Programme Assistant provides administrative and semi-specialized support to the Social Inclusion and Local Development Team, in thematic coordination, programme implementation functions, and project interventions for the respective portfolios. The incumbent ensures high quality, accuracy and consistency of work. S/he works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ, as required, to exchange information to support execution and programme delivery.
 

1.Supports formulation/implementation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:

• Collection, research and analysis of information for identification of areas for support in programme formulation/ implementation and inputs to the Common Country Assessment (CCA), UN Sustainable Development Cooperation Framework (UNSDCF), UNDP Country Programme (CPD) and other documents and initiatives;
• Provision of background information for formulation of the country programme, draft project documents, work plans, budgets, proposals on project pipelines and implementation arrangements.

2.Provides effective support to ARR/team leader’s management of the CO thematic programme, as follows:

• Research, tracking and monitoring of programme data on respective portfolios;
• Efficient co-ordination of team workflows and key deliverables;
• Generation, drafting and finalization of reports and communications;
• Follow up on audit recommendations.

3.Supports effective management and monitoring of the respective project portfolios, focusing on achievement of the following results, as follows:

• Projects created in Atlas, project award and project status revised, and unutilized funds determined;
• Project/programme Pipeline information updated in Atlas;
• Monthly and quarterly delivery monitored, requiring extraction of relevant data from Atlas and other systems;
• Financial reports prepared for audit of NEX/NIM projects and information for audit of NEX projects compiled;
• Preparation of non-PO vouchers for development projects.
• Creation of requisitions in Atlas for development projects, completion of budget checks for requisitions, POs and vouchers, and register of goods receipt in Atlas;
• DIM projects (preparatory phase) CDRs and Financial Reports, reviewed,
• Substantive participation in recruitment processes for project staff and bid opening. panels.
• Projects operationally and financially closed in Atlas.  
• Proper templates, supporting documents provided for contracts/payments, procurement and recruitment processes.

4.Supports the implementation of partnerships and resource mobilization strategies, focusing on achievement of the following results:

• Information research on donor and partner programmes;
• Review of contributions agreements, management of contributions in Atlas;
• Compilation of Data/content for donor and aggregate reports.

5.Knowledge Building and Knowledge Management, focusing on achievement of the following results:

• Best practices and lessons learned proposed in programme support for dissemination
• Sound contributions to knowledge networks and communities of practice.
• Learning initiatives delivered for Operations/ projects staff in the programme area.
• Training provided to project personnel on UNDP administrative and NEX reporting procedures and processes.

Core

Innovation
Ability to make new and useful ideas work
Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership
Ability to persuade others to follow
Level 2: Proactively identifies new opportunities and challenges

People Management
Ability to improve performance and satisfaction
Level 2: Takes ownership of responsibilities

Communication
Ability to listen, adapt, persuade and transform
Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery
Ability to get things done while exercising good judgement
Level 2: Meets goals and timelines for delivery of products or services;   

Technical/Functional

Operations
Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Development Effectiveness
Results-based Management
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Finance/Accounting
Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Development Effectiveness
Research (General)
Knowledge of analytical tools, market research and methods for undertaking substantive research on various policy related issues
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work
 

Education:
University Degree in Business or Public Administration, Political Sciences and Social Sciences would be highly desirable, but is not a requirement.

Experience:
2 years of progressively responsible experience in delivering administrative or programme support services at the national or international level.

Language Requirements:
•Proficiency in English.
•Working knowledge of Arabic is highly desirable

Other:
Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems

•Non-Smoking environment

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension