Under the guidance and supervision of Head of HR and direct supervisor, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and UNDP headquarters staff to exchange information and ensure consistent service delivery.
- Implementation of HR strategies
- Implementation of HR services
- Support to staff career management and career development
- Support to UN-related surveys
- Support to knowledge building and knowledge sharing
- Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
- Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with direct supervisor and HR Head.
- Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
- Preparation and completion of monthly payroll.
- Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas.
- Preparation of contracts
- Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
- Maintenance of the CO staffing table.
- Collection of background information for submissions to the compliance review panel.
- Update of the CO rosters.
- Maintenance of proper filing system for HR records and documents.
- Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
- Provision of background information to Compliance Review Panel.
- Provision of background information for drafting Whole Office Learning plan and individual learning plans.
- Support to whole office GSS action plan following yearly results of Global Staff Survey (GSS)
- Presentations to staff on HR services including orientation and induction programmes.
- Collection of information for comprehensive and interim local salary, participation in the work of Local Salary Survey Committee, hardship and place-to-place surveys.
- Contribute to effective and efficient management of the e-directory and related staff information.
- Participation in the trainings for the operations/projects staff on HR.
- Contribution to knowledge networks and communities of practice.
- Analyzes general information and selects materials in support of partnership building initiatives
- Builds positive work relationships of mutual trust and empathy
- Develops networks with people outside of own immediate team to enhance team outputs
- Knowledge sharing and continuous improvement
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- Researches best practices and poses new, more effective ways of doing things
- Contributes to the identification of improvements to work processes
- Understands the main processes and methods of work with regard to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Promoting Organizational Change and Development
- Demonstrates ability to identify problems and proposes solutions
- Uses information/databases/other management systems
- Uses information technology and appropriate tools eg excel, power-point to make clear presentations and analyses.
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary to deliver work to set standards and deadlines
- Contributes to work planning, alerting those involved of potential obstacles and helping to identify suitable alternative options as needed
- Demonstrating/safeguarding ethics and integrity, managing confidentiality
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Delivering with speed and efficiency, ability to multi task when required
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others.
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
- Minimum Secondary education.
- University Degree in Business or Public Administration or related university degree along with
- HR specialization would be highly desirable
- 5 years of relevant HR and or administrative experience is required at the national or international level.
- Proven work experience in management of salary structure, performance management system, employee benefit program and employee database.
- Bring relevant experience to be able to support an effective process for recruiting, training and orienting new hires.
- The job requires the person to be highly energetic and motivated and to have proven work experience in knowledge of HR business process (i) strong presentation skills (iii) strong oral and written communication skills in English language (iv) ability to analyse staff data (iv) excellent team working and collaboration skills. Also excellent facilitation skills.
- Should have the ability to get along with diverse personalities across diverse cultures; be tactful, mature, and flexible with strong interpersonal skills. Should be able to very effectively manage confidential information.
- Fluency in English and local language of the duty station.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Contract Duration: 1 Year with possibility for extension