Back Regional Procurement Manager

The Regional Procurement Manager is responsible for ensuring compliance, audit preparation and procurement in ME region. This includes the implementation of country and regional level procurement processes. Secondly, he or she is responsible effective and accurate financial and accounting activities for the QFFD project, including the budget follow-ups, managing the financial risk and the implementation of SPARK’s operational and financial management strategies and procedures. Thirdly, the Regional Procurement Manager is responsible for the oversight of contract and partnership management. He or she will report to the Regional Programme Director and work in close collaboration with the Regional Finance Manager for the finance related responsibilities.

Main Tasks and Responsibilities

Procurement

• Collaborates with Project leads/budget holders to ensure completion of procurement planning at the initial stage and provide guidance/training on procurement planning;

• Leads and manages all Tenders in ME region in close coordination with the Regional Finance Manager and Project leads

• Supports knowledge transfer by providing procurement technical support as required, including consultation, advice, mentoring, coaching and training of Finance and programme team in the region;

• Implements anti-corruption and accountability measures for procurement in the region;

• Provides Advise and/or trainings to local partners in Procurement process and procedures.

Financial Management

• Takes responsibility for financial management of the regional jobs programme under the line management by the Regional Finance Manager (RFM);

• Supervises and ensures compliance with donor regulations and project implementation timelines;

• Prepares and submits projects’ financial reports to RFM and Amsterdam office as well as donors within deadlines according to cost-sharing agreements and ensures those reports meeting the financial reporting requirements;

• Prepares non-cost and cost extensions and budget reallocations;

• Makes payment requests to donors according to terms of contracts;

• Ensures proper filing and archiving of grants related documents (agreement, financial reports, etc);

Contract/Partnership Management

• Takes responsibility for partner selection process in coordiantion with Project leads.

• Ensures the organization's internal contract documents are accurate and well maintained

• Provides supports to the project staff for creating contracts;

• Distinguishes between the various types of contracts and creates templates for various procurements.

• Upon request from project leads and Regional Finance Manager, participates in donor meetings and communicates relevant information to Amsterdam office

• Participates in kick off meetings to provide orientation to partners about SPARK’s and donors’ financial, and procurement rules and procedures;

• Collects, reviews and controls compliance of all invoices with the related contracts, grants etc.;

• Provides technical support and/or trainings to local partners in budget preparation, forecast and revision process, reporting on these budgets, consistency and compliance, and preparation for external audits when needed.

Requirements and Skills

● BA and/or MA in Economics, Finance/Accounting, Business, or Public Administration or equivalent. Professional accounting qualification from an internationally recognized institute of accountancy or procurement considered an asset.

● At least 10 years of professional experience in large procurement processes and financial management preferably with an international organization.

● Familiarity with operational systems in projects’ administration, project management, financial management and audit management within the private sector or international NGOs;

● Proven experience in handling large scale- multi-donor funding and reporting systems

● Knowledge of audit track, accounting and budgetary procedures and techniques, procurement of goods and services, stocks and assets control;

● Experience with, EU PRAG Rules or equivalent procurement procedures required;

● Turkish nationality;

● Fluency in written and verbal English;

● Turkish and or Arabic is desirable.

SPARK Offers

● A challenging and exciting position in an international environment;

● Remuneration based on experience from 2.000 - 2.500 EUR net;

● Full-time contract 40h/per week;

● Training opportunities.

About SPARK

SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 80+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle-East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.