- Output 1 : Strengthened pro-poor urban management, policy and planning;
- Output 2 : Strong community organizations and an effective voice for the urban poor built;
- Output 3 : Improved economic and social well-being for the urban poor;
- Output 4 : More secure tenure and housing finance for the urban poor;
- Output 5 : Improved resilient infrastructure in, and serving, low-income settlements;
- Filing and safe keeping of project documentations and database to ensure timely and correct flow of information to all relevant stakeholders;
- Maintain records, files, reports, documents;
- Establish good filing system with notes, records and documents;
- Maintain records of incoming and outgoing correspondences of NUPRP office;
- Assist in preparing reports, correspondence, technical papers, project or programme;
- Perform the duty of first point of contact for the Project Manager and National Project Director;
- Provide secretarial and logistic support to project staff for performing their responsibilities;
- Organize appointments, accommodation, etc. for visitors;
- Assist in the preparation of work plan and budget and maintain budgetary control records;
- Assist in procurement of office supplies and equipment maintain appropriate inventory records;
- Maintain office equipment such as photocopier, computer, printers, fax and other similar equipment as required;
- Work closely with the Finance Specialist to ensure best support services to NUPRP;
- Support Finance Specialist in preparation of various project reports to be supplied to LGD, ERD, and Planning Division etc;
- Perform bank dealings and maintain petty cash;
- Prepare voucher and keep accounting records;
- Coordinate information flow within the programme components and with other units in GoB and UN system;
- Any other relevant tasks that are assigned to s/he, and which deems to be appropriate for the project secretary to undertake.
- Promotes UN’s values and ethical standards (tolerance, integrity, respect, results orientation, impartiality);
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Work with energy and a positive, constructive attitude;
- Demonstrates good oral and written communication skills;
- Demonstrates openness to change and ability to manage complexities;
- Provides inspiration and leadership to project staff as well as all the partners;
- Capability to engage in team-based management, experience of leading workshops and being a resource person;
- Ability to undertake results-based management and reporting;
- Ability to oversee timely project implementation and to provide the necessary trouble shooting to keep project implementation on schedule;
- Ability to formulate and manage budgets and work plans;
- Ability to implement new systems and affect staff behavioural/ attitudinal change;
- Promotes knowledge management and a learning environment in the office through leadership and personal example;
- Actively works towards continuing personal learning and development;
- Excellent communication skills (written and oral);
- Sensitivity to and responsiveness to all partners;
- Respectful and helpful relations with all UN/UNDP staff;
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
- Bachelor’s degree with a minimum of 2 years’ experience in a similar position or Higher Secondary with 10 years’ experience in relevant field;
- Working experience with UN Agencies or INGOs;
- Working experience with Government stakeholder will be preferred;
- Working experience as Secretary or Assistant of National Project Director (Government employee) will be given advantage;
- Working experience in supporting preparation of project budget, expenditure report, project closing report etc;
- Ability to use Microsoft Office;
- Persons having administration experience will be preferred;
- Experience in writing reports, documentation, record keeping is desirable.
- Fluency in written and spoken Bangla and and ability to communicate in written and spoken English.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: One (1) year initially, renewable based on satisfactory performance & availability of fund.