Back Health Pooled Funds Programme Coordinator

General Description of the Programme:

GOAL, an International Humanitarian Non-Governmental Organization (INGO) with a presence in South Sudan since 1985 and has been responding to the ongoing crisis since 2013; with a focus on responding to needs in health, nutrition, WASH and Food security and livelihood. GOAL in South Sudan imp emergency, early recovery and development focused programs through a multi-sectoral programs approach in all the sites including Greater Upper Nile and Abyei Administrative Area—while our resilience-building programmes in Upper Nile State focus on food security and livelihoods. GOAL plans to expand its work to support MoH in delivery quality health care under the HPF3 in Gogrial East, Gogrial West and Twic Counties

Health Pooled Fund is a consolidation of funding from the British Government’s Department for International Development (DFID), the Government of Canada, The Swedish International Development (SIDA) and the United States Agency for international development (USAID). The Health Pooled Fund (HPF) began its third phase in July 2018 and has funding to run until 2023. HPF3 will support delivery of essential health care at community (through Boma Health Initiative-BHI), Primary Healthcare centers and Units (PHCC/Us) and secondary referral hospitals. It will enable the strengthening of the referral system at all levels of health care. In addition, HPF3 will support the stabilization of local health systems and the strengthening of community ownership and governance structures. GOAL South Sudan will be working with MoH County levels to support the County Health Departments in Twic, Gogrial East and Gogrial West under this fund.

Job Purpose

The Health Pooled Fund Programme Coordinator (HPF Coordinator) will have direct management and coordination of all project activities and staff of HPF 3. S/he will be responsible for technical leadership, administrative oversight of the project, and implementation of project deliverables. S/he will manage a Lot Coordinator and Monitoring and Evaluation Manager, Finance Manager and will engage closely with County and state MOH officials and representatives and will ensure quality, timeliness, and efficiency of all products and activities generated under the grant. The HPF Programme Coordinator is expected to have strong leadership qualities and depth and breadth of technical expertise, as well as project management, monitoring and evaluation, and budget management skills.

The candidate will also be required to have partnership management skills. S/he will be responsible for the management of partners who are part of the GOAL Led consortium and ensure that the deliverables managed under them are achieved.

Overall Key responsibilities

· Overall Programme Management responsibility

· overall communication with HPF about project implementations, reporting

· Coordination with HPF and Ministry of Health (MOH GOSS) at Juba level

· Direct line management of the Lot Coordinators and Finance manager

· Focal point for Value For Money (VFM) for the intervention

· Secretary to the steering committee that will provide support to the governance of the programme and a focus on continuous quality improvement (CQI)

· Participate and be the bridge between the field project staff and the advisory team (steering committee)

· Overall responsibility for the CHD capacity building plans.

· Responsible in ensuring that the advisory from the Steering Committee is implemented

· Presents arising implementation issues to the steering committee.

· Budget management and monitoring in conjunction with HPF Finance Manager

· Management of the consortium partners with support from the Assistant Country Director for Programs.

· Overall oversight of partner compliance with contracts

· Ensures that the procurement of supplies and medicines are done in a timely manner and within budget and that the projects achieve targets as agreed with HPF; and that any deviations are flagged and escalated as appropriate

· Liaising with the Hospital Manager

County Health Department Capacity Development:

· Responsible for the overall Capacity development of the CHDs

· Ensures that CHDs’ Capacity assessments are done within the inception phase – in close coordination with the Lot area Coordinator, State Ministry of Health and the CHD staff themselves.

· Ensure that the outcome of the Capacity assessment is implemented

· Together with the CHDs join in some joint county supportive supervision visits

Integration of HPF project with other auxiliary health and nutrition programs:

· Ensure that other donors’ support to the GOAL led consortium Lots for health, nutrition and WASH is directed accordingly to the right locations and ensures that they are complementary to the HPF funding.

· Coordinate and closely work with the HPF state coordinators to ensure that there is no deviation from the project objectives.

· Closely coordinate and work with the state ministry of health, and the county health department staff – ensuring that work plans developed are jointly done and reviewed.

Procurement

· All projected procurement requests are raised and approved timely for processing by the procurement team.

· Tracks the procurement processes in a regular and detailed manner.

Reporting:

· All reports of the month under review are submitted to HPF by the 15th day of the following month

· Any deviation from targets is flagged before the reporting and explained in the monthly reporting

· Coordinates the DHIS and other field level reporting to Juba on a timely manner to ensure that the donor reporting is timely and correctly done.

Budget monitoring and Management:

· Monitors the budget on an ongoing basis comparing the forecasts closely with the expenditures. Ensures deviation to spending is flagged and solutions sought to ensure GOAL’s forecasts and expenditure are within the allowed 10% variance to avoid GOAL being penalised.

· Ensures that the finance manager (Juba level) produces monthly budget monitoring tools (BMTs) for effective budget management.

· Responds to queries from HPF within the stipulated timelines.

· Ensures that the partners are spending their budget lines in accordance to agreed forecasts.

Human resources:

· Ensures that all project staff are working in accordance to their Job descriptions

· Ensures that there are no ghost workers within the ministry staff lists receiving incentives from the consortium (including to those working with the partners)

· Ensure no double payment of incentives to the same staff by different partners.

· Directly line manages Finance manager and the Lot Coordinator.

Monitoring, Evaluation, Accountability and Learning:

· In coordination with the MEAL Coordinator based in Juba, ensure that the initial baseline surveys are conducted covering all the counties constituting Lot 18.

· Ensure the relevant questions are asked to address the targets as per HPF target documents

· Support the Lot area teams to collect the data digitally and analyse the same for use during the monthly reporting.

· Work with the MEAL team to ensure that all indicators chosen for the program are realistic and are being collected by relevant staff

Key Performance Objectives

· Manage HPF project to ensure contractual obligations are adhered to and in particular budget management and reporting requirement for all key performance indicators

· Develop, revise, and update project budgets and workplans for Lot 18.

· Ensure high level of program quality and achievement of project objectives/results through effective monitoring, implementation, reporting, and learning

· Represent GOAL by regularly participating at the relevant sector coordination/cluster meetings to raise the profile of the organization.

· Provide technical leadership and strategic guidance in the development, implementation, monitoring and learning from health and nutrition projects and programs

· In collaboration with the M&E team design and implement an information management and reporting system to ensure timely reporting of key performance indicators to HPF.

Behaviours (Values in practice)

· Act as a representative of GOAL and demonstrate the highest standards of behaviour towards children and vulnerable adults both in your private and professional lives.

· Good understanding and values diversity and maximize diversity to achieve organizational goals

· Practicing accountability and integrity

· Building collaborative relationship with staff, partners as well as relevant government departments/units

Skills Requirements and experience

Essential

· MSc course in Public Health and any other relevant experience an added advantage.

· Knowledgeable of the Health System Strengthening principles and approaches

· 3-5 years’ work experiencing of managing health projects

· Excellent knowledge on rules and regulations governing implementation of DFID funding

· Excellent negotiation skills for engagement with SMOHs, CHDs, HPF, other Health & Nutrition actors and internally within GOAL.

· Self-starter and able to work under undue pressure to accomplish program needs

· Excellent computing skills including Microsoft Office packages such as MS Word, Excel, Power Point and Databases

· Able to analyse large data sets for use in reporting.

· Proven management/coordination experience of partnerships

Desirable-

· Appreciation of the aims and objectives of GOAL.

· Willingness to travel to remote areas of South Sudan.

· Knowledge and experience of working in South Sudan will be an added advantage

· Very enthusiastic and able to work extra hours to achieve the objectives of the programme

· Fluency in written and spoken English, spoken Arabic an added advantage

· Good knowledge of project cycle management for health projects

· Strong interpersonal skills and ability to effectively work in a multi-cultural context.

· Proven training and capacity building skills.

Safeguarding

· Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

· Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

o Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.

o Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

o Report any concerns about inappropriate behaviour of a GOAL staff or partner.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.