Position Title: Project Assistant
Duty Station: IOM Philippines Country Office (Zamboanga City)
Classification: General Service Staff, Grade G5
Type of Appointment: Special short-term graded, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 21 August 2020
Context:
Under the overall supervision of the Head of Satellite-Office and direct supervision of the National Project Officer, the successful candidate will be responsible and accountable for the coordination and implementation of relevant IOM activities in her/his area of responsibility.
Core Functions / Responsibilities:
- Support project implementation and monitor services and deliveries are carried out in a timely and cost-efficient manner, including the periodic (monthly/quarterly) work planning and provision of guidance to local partners and field teams involved in the operations under the satellite office’s area of responsibility (AoR).
- Support the liaison and coordination with relevant stakeholders, such as national and local government counterparts, civil society groups, national and international organizations and private sector networks, including facilitation of relevant meetings.
- Support IOM’s participation at different stakeholders’ meetings/platforms in the AoR and ensure sufficient and relevant information is circulated to and coordinated with stakeholders.
- Prepare periodic field updates, activity reports, note for file and field support to the team in the preparation of the timely submission of reports, documentation, meeting minutes, and other information, education and communication (IEC) materials in accordance with IOM and donor guidelines.
- Support the National Project Officer and Head of Satellite Office in providing context-based and conflict-sensitive recommendations and coordinating project implementation with IOM Cotabato Sub-Office colleagues.
- Assist the project team in ensuring that all phases of the project cycle, including service deliveries, are compliant to project agreement, IOM standards and the principles of the Do No Harm.
- Support the project's visibility and stakeholder engagements throughout the project cycle.
- Undertake official duty travel to support the team and other colleagues, as required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- Bachelor’s degree in Development Studies, Social Work or a related field from an accredited academic institution with three years of relevant professional experience; Or,
- High School degree in the above fields with five years of relevant professional experience.
Experience
- Experience of working in the area of Community Engagement, Social Cohesion in emergency or conflict-affected environments, preferred;
- Extensive field experience with UN and/or NGOs in Island Provinces of BARMM and the Zamboanga Peninsula, a distinct advantage;
- Experience of working with counterparts from the government, international organizations or NGOs involved in emergency response and development, an asset.
Skills
- Training or knowledge in the field of humanitarian assistance, development and peace building.
- In-depth knowledge of conflict context and solid understanding of migration issues in Mindanao, an asset.
- Extensive experience and knowledge of cultural practices and context of the ZamBaSulTa Provinces.
- Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power Point).
- Excellent presentation, oral and written communication skills in English.
Languages
Fluency in English and Filipino is required. Working knowledge of Tausug and Sama and other ZamBaSulTa language.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.