Are you an experienced project manager with expertise in running complex office relocation projects with various stakeholders? Do you want to contribute to the important work of Danish Refugee Council by making sure that our employees in our global HQ get the best possible office space while at the same time being mindful of budget constraints?
Who are we?
Our headquarters in Copenhagen employs around 350 great people with various backgrounds and very various positions. Together we support and enable our country operations around the world and in Denmark. We know that our workforce is the most important resource we have. Without our employees, we cannot deliver on our mission and vision.
Just like many other organisations, we work from home at times and have a lot of Teams meetings with our fantastic colleagues around the world and in Denmark. Improving our workspace is essential for both employee satisfaction and our competitive edge in attracting and retaining qualified staff.
About the job
During autumn 2025, DRC Headquarters and DRC Integration Hejrevej will move into modern and completely renovated office premises at Lyngbyvej 100, Copenhagen Ø. The aim of the project is to create an office that supports the work we do and that supports the well-being and performance of our employees. By 2025, the building will be extensively renovated by the landlord. The approximately 12,000 square meters will accommodate almost 800 employees who all have chosen to work for civil society and non-profit organisations. All tenants, including DRC, will become members of the Tenant Association (Lejerforeningen) which will be the governing body for the daily operations of the property. The expected move-in date is in the autumn of 2025.
As project manager for the relocation project, you will report to the Head of HR for HQ&DK (operational project owner), but you will also work closely together with the project group, including Facility Service and many other colleagues from Internal communication, IT, Supply Chain, HR and Finance. You need to be able to work together across all Departments and facilitate workshops and meetings. We also have an internal high-level steering group for the project. As we will move in together with many other NGO’s and civil society organisations, the project manager will also cooperate with the many other NGO’s preparing/designing the joint office facilities.
Key responsibilities:
Overall project planning, budgeting and driving of the project Internal and external stakeholder management Cooperation with external providers/consultants Change management and internal communication Foresee and mitigate risks and challenges that could derail the project Coordination of internal project group members/experts within different areas and other internal contributors Making sure DRC is ready to move in – responsible for all the detailed planning required
Project deliverables:
A model for shared facilities in the new building – development and operation with tenant association IT set-up for new premises - shared set-up and DRC set-up The move out of current offices and into new office - all practicalities The DRC model for activity-based working Change management and leadership
About you
To be successful in this role we expect you to be able to work independently and to possess a high degree of emotional intelligence together with informal leadership skills. It is a significant advantage if you have previous experience with similar projects.
All employees should master DRC's core competencies: Communicating, Taking the lead, Collaborating, Striving for excellence and Demonstrating integrity.
Moreover, we also expect the following:
Required
Strong project manager competencies, Ability to work independently Analytical mindset and problem-solving skills Proven skills in stakeholder management and building relationships, incl. having the ability to lead informally across the organisation Ability to communicate complex topics in a clear and concise manner to senior management and the rest of the organisation, both verbally and in writing Ambitious and results-oriented with a natural can-do attitude Strong negotiation skills and generally high level of drive Fluency in English and Danish (but you do not need to be native in either one)
We offer
Contract length: 2 years
Workplace: Borgergade 10, Copenhagen K
Start date: 1 June 2024 at the latest
Salary and conditions will be in accordance with the agreement between DRC and AC. This is a national position for which local terms and conditions apply.
Application process
All applicants must send a cover letter and an updated CV either in Danish or English. Apply online on our Current Vacancies page at www.drc.ngo.
Closing date for applications: Monday 8 April 2024. We expect to conduct interviews within April and plan for the first round of interviews to be held 16-19 April 2024.
Further information
For questions regarding the vacancy please contact Head of HR HQ&DK Saga Wenden, saga.wenden@drc.nog and include your phone number.
For further information about the Danish Refugee Council, please consult our website drc.ngo.
This vacancy is archived.