Back Procurement Assistant

Generic responsibilities:

The following are key generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines;
• Prepare reports as required by management;
• Ensure proper filing of documents;
• Ensure that all procurement processes are in compliance with NRC Logistics Handbook, other NRC policies and donor requirements;
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment;
• Prepare documents as required by line manager. 

  Specific responsibilities 

  The basic specific responsibilities are as follow:

  • Carry out and assist with any procurements that need to be undertaken in Country Office and ensuring that full procedures are followed to the full;
  • Prepare Programme Tracking Sheet weekly and submit to all designated focal points, including Country Office;
  • Register requisitions, quotations and purchase orders and update status reports and Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment;
  • Make sure documents are copied and filled before submission for payments;
  • Assist in carrying out market surveys;
  • Assist in training of programme staff on procurement procedures;
  • Have and update vendor list and submit on monthly basis to designated focal points;
  • Communicate with all necessary NRC and external parties for the arrival of items into the warehouse;       
  • Full knowledge of donor compliance in relation to particular projects undertaken in the country office.     

    Critical interfaces

    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

    • Area operations: Area Office Logistics/Procurement  
    • Shared costs/ budget: Finance Department
    • Program: Country & Area Office program Unit

      Competencies  

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

      1. Professional competencies 

      The skills, knowledge and experience that are expected from the position holder are as follow: 

      Generic professional competencies: 

    • Work experience in assistant procurement roles in a humanitarian/recovery context
  • Previous experience from working under pressure in emergency contexts
• Good knowledge of English 

  Context/ Specific skills, knowledge and experience: 

• Diploma in procurement/Supply Chain Management or related field of study;

2. Behavioral competencies:

These are personal qualities that influence how successful people are in their job.