- Serve as front desk officer – receptionist and in this capacity receiving incoming and dispatching outgoing letters;
- Provide clerical support such as duplicating and binding documents, and replenishing stationery items and utilities as requested by Project staff;
- Facilitate in-country travel arrangements for Project staff in coordination with the Logistics and Finance Assistant and Project drivers, including maintaining vehicle Log-Books;
- Report problems with regards to office equipment and utilities like printer, water dispenser, and follow up any other office maintenance issues;
- Facilitate delivery of messages between the SEEDS Project Office and UNDP Country Office, and between the Project Office and the National Electoral Board of Ethiopia and other partners;
- Supervises cleaning and maintenance of the office;
- Any other assignments as requested by the Project Manager.
- Ability to adapt to working conditions and to work under pressure;
- Take responsibility for and ensures high quality of work;
- Ability to improve performance and satisfaction of clients;
- Understand personal and team roles, responsibilities and objectives;
- Ability to effectively communicate with Staff and clients;
- Demonstrate integrity and responsibility in dealing with sensitive information;
- Carry out work in a timely fashion and as directed by the Supervisor;
- Demonstrating ability to manage self and team responsibilities.
- Ability to adapt quickly to new work environments, to establish and maintain good working relations with individuals of different backgrounds;
- Ability to effectively engage with senior officials and other external actors;
- Fluency in work processing, spread sheets, project management and internet technology.
- Complition of High School or College Diploma in Office Management, Business Administration, Accounting or related social science disciplines are desirable but not a requirement.
- 4 years of relevant work experience;
- Good knowledge of computer office software applications;
- Operating of office equipment;
- Experience in customer handling and in dealing with people from different nationality, religious and gender backgrounds;
- Experience in document management.
- Working level oral and written English and Amharic languages.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Contract Duration: One year with a possibility of extension