NRC is committed to our localisation strategy including with respect to our workforce in Iraq, whenever possible NRC will recruit new staff from the local area of the programme operations.
NRC will endeavour to hire staff that together represent the balance of diversity in the governorate of operations
Purpose of the role
The Human Resources Technical Assistant is responsible for providing day-to-day assistance in the implementation of the operational tasks of the HR function. This includes the implementation of the various policies and procedures related such as contracts management, personnel data management, data entry and reporting, filing and documents management.
What you will do
Adhere to NRC policies, tools, handbooks and guidelines Assist with the implementation of the HR function according to Plan of Action Ensure proper filing of documents. Prepare and develop status reports as required by management. Update staff records and files on a regular basis. Promote and share ideas for improvement of the HR function Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC
Specifically, you will;
Ensure that the HR system and all relevant tracking sheets are always updated, and that data is verified and entered accurately and in a timely manner. Perform data entry for various matters on the applicable tracking sheets and the HR system with utmost accuracy. Ensure that the data in the HR System is accurate for NRC Iraq and conduct regular spot-checks to report on gaps and challenges. Ensure that the filing tree is up to date for all of NRC Iraq’s operations, and all files are saved correctly and in the right folders (i.e., all staff personnel files, timesheets, and other HR related documents) in line with NRC’s guidelines. Perform monthly audits of HR files and records to ensure that all required documents are collected and filed appropriately. Receive timesheets from Finance on a monthly basis and share with relevant staff while ensuring they are signed and saved in the relevant folders Process relevant HR payments in a timely manner (i.e., health insurance payment) Act as a focal point with the insurance company for staff enrolment, additions, and any other related issues. Provide ideas and suggestions to improve the workflow and come up with proactive ways to ensure the work is always timely and error-free. Carry out other HR related activities and support to area offices as requested.Professional competencies
Experience in HR Administration Previous experience from working in complex and volatile contexts Knowledge of English, Arabic, and Kurdish, both written and verbal. Minimum of one year experience working as an HR Assistant in a humanitarian/recovery context Previous experience using an online HR database Proficiency in MS Office applicationsBehavioral competencies
Planning and delivering results Communicating with impact and respect Handling insecure environments Working with people AnalysingWhat We Offer
We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.
We are also looking for people who share our values:
To be dedicated in what we do; To be innovative with our solutions; To act as one unified and inclusive team; To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.Contract Duration: until 31 December 2024 (our contract renewal cycle runs from January to December)
Duty Station: Erbil- Iraq with 10% travel (Mosul, Baghdad, Ramadi, Kirkuk and Dohuk)
Health Insurance is provided
Salary: G4/S1, According to NRC’s Iraq salary scale and terms and conditions.
For more information please read the Full Job Description The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.