Org. Setting and Reporting
The Head, Field Procurement and Logistics Office reports to Director of UNRWA Affairs or
Deputy Director of UNRWA Affairs as applicable.
The incumbent will perform his/her duties in the context of ongoing management and
structural reform which may have a bearing on the incumbent's scope of work. The duties
herein are generic and may differ depending on the requirements of the specific field.The
incumbent of this post will be responsible for the delivery of effective and efficient
procurement and logistics services to meet and satisfy assessed programme needs across the
broad spectrum of its regular, emergency and discrete project activities, as applicable
UNRWA, the largest United Nations programme in the Middle East provides education,
health care, relief and social services and micro-credit services to some 5.5 million registered
Palestine refugees in Jordan, Lebanon, the Syrian Arab Republic, the West Bank and the Gaza
Strip.
Responsibilities
- Plans, develops, and manages the procurement activities of the Field Office including multimillion
expenditure for procurement of broad range of commodities, services and construction
works; serves as a principal advisor on procurement and logistics to the Field Office
management.
- Is responsible for all aspects of supply chain management within the Field in support of its
operations, Departments and Programmes, resource allocation, sourcing, supplier
management, inventory logistics and channels for distribution, forecasting, supply chain
initiatives as well as flow and processes management, including:
• Ensuring compliance with established tendering and quotation procedures for the supply
of goods and services.
• Conducting quality control on supplies and materials received.
• Carrying out local market research and procuring local supplies.
• Facilitating the receipt of supplies by land, sea, and air through liaison with customs,
port, shipping and government authorities and the processing of customs, tax
exemption, insurance, clearing and forwarding documentation.
• Supervising the sale of surplus, obsolete or unserviceable stock and stock control,
warehousing and asset management functions.
- Develops and ensures the efficient implementation of the procurement annual plan and
overall procurement strategies using the best procurement practices and approved policies.
- Represents the Field Office in contacts with internal and external parties on contractual
matters and advises thereon; recommends to the Field Director appropriate action to be taken
in relation to procurement contracts and/or orders; authorizes procurement contracts up to an
approved limit.
- Analyses all procurement proposals to determine appropriate strategy or approach, performs
market research to develop proposals on revisions of procurement plans, procedures and
policies.
- Is responsible for managing the receipt, storage, issue and distribution of basic commodities
to the refugee special hardship cases and pregnant women and nursing mothers in the Field;
the pre-packing of food rations and the operation and maintenance of the related machinery
and equipment.
- Is responsible for all aspects of the motor transport management within the Field; including
driver testing, vehicle maintenance, registration and insurance and related machinery and
equipment.
- Leads, manages, and trains the procurement team to perform the procurement activities as
planned and efficiently.
- Serves as a member of Committee and Board as applicable.
Competencies
Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and
mastery of subject matter. Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges; remains calm in stressful
situations.Takes responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
Leadership:
Serves as a role model that other people want to follow. Empowers others to translate vision
into results. Is proactive in developing strategies to accomplish objectives. Establishes and
maintains relationships with a broad range of people to understand needs and gain support.
Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for
change and improvement; does not accept the status quo. Shows the courage to take
unpopular stands.
Technological awareness:
Keeps abreast of available technology. Understands applicability and limitations of
technology to the work of the office. Actively seeks to apply technology to appropriate tasks.
Shows willingness to learn new technology.
Client Orientation:
Considers all those to whom services are provided to be "clients" and seeks to see things from
clients' point of view. Establishes and maintains productive partnerships with clients by
gaining their trust and respect. Identifies clients' needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the clients' environment to keep
informed and anticipate problems. Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
Managing performance:
Delegates the appropriate responsibility, accountability and decision-making authority. Makes
sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately
judges the amount of time and resources needed to accomplish a task and matches task to
skills. Monitors progress against milestones and deadlines. Regularly discusses performance
and provides feedback and coaching to staff. Encourages risk-taking and supports creativity
and initiative. Actively supports the development and career aspirations of staff. Appraises
performance fairly.
Education
Advanced university degree (Master degree or equivalent) in a supply chain management
discipline, business administration, public administration, commerce or other related field.
Additional study, course-work or training in the areas relevant to supply chain management,
procurement and/or a recognized qualification in procurements and logistics is preferable.
Job Specific Qualifications
Possession of a valid driving license.
Additional study, course-work or training in the areas relevant to supply chain management,
procurement and/or a recognized qualification in procurements and logistics is preferable.
Work Experience
At least eight years of progressively responsible relevant professional experience in
procurement and logistics operation in large commercial or international organization.
At least five years of relevant experience at the international level preferably in a developing
country.
A minimum of 2 continuous years of relevant international experience outside UNRWA, and
outside the country(s) of which the candidate is a national or holds citizenship, a passport or a
national identity number.
Proven record of delivery procurement programmes and services.
Knowledge of UNRWA and UN Procurement rules and directives, of UN policies, procedures
and operations as well as leading-edges supply chain management or prrocurement and
logistics methods (desirable)
Working Knowledge and experience in the Agency operations area and knowledge of Middle
East Culture (desirable)
Languages
Excellent command of written and spoken English.
Knowledge of Arabic language (desirable)
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be
followed by competency-based interview.
Special Notice
Type of Contract and duration: 2 years, with the possibility of further extension
The incumbent may be required to travel to different UNRWA areas of operation.
Possession of a valid driving license.
Equivalency:
A first-level university degree in combination with two additional years of qualifying
experience may be accepted in lieu of an advanced university degree.
Competencies:
- Professionalism
- Vision
- Planning and organizing
- Technological awareness :
- Communication
- Client orientation
- Leadership
- Building trust
- Managing performance
- Teamwork
- Proficiency in the use of internet and the MS office programmes for word processing,
spreadsheet, database management and presentation; working knowledge of the use of
computer applications relevant to supply chain management and procurement including
knowledge and work experience with any modern ERP system is desirable.
A roster may be created from the selection exercise, and successful candidates may become
eligible for appointment to the same post or a similar post.
Applicants have to complete the Personal History Profile (PHP) in inspira in order to be
considered. The PHP should be completed with full relevant work experience as per the
requirements in the Job Opening, in order to be considered.
UNRWA is funded almost entirely by voluntary contributions from UN member states,
regional bodies, business foundations and individual contributions. The mission of UNRWA
is to help Palestine refugees achieve their full potential in human development under the
difficult circumstances in which they live.
For more details on UNRWA, please visit: https://www.unrwa.org/United Nations