Position: Grants Officer
Grade: 5
Reports to: Grants & Monitoring and Evaluation Manager
Supervision of: N/A
Duty Station: Tunis
Travel %: 10% (NRC operational contexts)
Duration and type of contract: Renewal based on performance and funds availability)
All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships
The purpose of the Grants Officer is to contribute to achieving quality and effective grants management systems by closely supporting the Grants & Monitoring and Evaluation Manager with maintaining and constantly upgrading NRC Libya’s internal grants management systems and tools. The following is a brief description of the role,
Generic responsibilities
Specific responsibilities
Support the Grants & Monitoring and Evaluation Manager in the preparation of donor reports ensuring consistency between narrative and financial reports, previously submitted reports and proposals, as well as the M&E database, to meet quality standards. Contribute to the development and revision of NRC funding proposals, internal and external budgets and donor reports. Submit reports and proposals on donor-specific platforms. Maintain accurate and available project information accurate and ensure monitoring of the status of grant submissions, reporting and project closure. Develop and maintain an overview of all grants through the Grants Tracker, donor requirements, rules and regulations, and managing NRC Project Cycle Management calendars and invites for internal and external deadlines. Schedule, organise and record PCM meetings in compliance with NRC’s PCM framework. Summarizes donors’ rules and regulations in concise, user-friendly notes and organize and/or contributes to project kick-off, review and closing meetings. Provides support to and ensures full awareness to relevant NRC internal departments (finance, programs, logistics, risk and compliance) of compliance with donors’ rules and regulations. Supports the Grants &Monitoring and Evaluation Manager in providing relevant information to external (e.g., donors and partners) and internal (e.g., regional office) stakeholders, including responding to information requests and contract amendments. Contribute to continuously improving internal grant management systems. Maintains restricted funding information systems and records on donor contracts and income data (hard and softcopies) Support with prospect research on donors to inform donor mapping and country fundraising strategy. Contribute to updating fundraising tools for presentation/information to donors.Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Strategy and project planning: Head of Programs, Head of Support, Finance Manager, Logistic Coordinator, HR Manager, Grants &Monitoring and Evaluation Manager, M&E Coordinator. Area operations: Area Manager, Support staff (logistics, human resources and administration, ICT, finance, risk and compliance), Program staff (Shelter-WASH, Education, ICLA, Protection, M&E), HSSA staffScale and scope of position Staff: N/A Stakeholders: UN agencies, INGOs, local NGOs, civil society, governmental bodies, donors, Embassies, consortiums Budgets: N/A Information: GORS, UNIT 4/Agresso, NRC Intranet, NRC People, MS Teams, O365, DocuSign, KAYA Legal or compliance: Term of employment, NRC CoC, contractors and service providers contracts, donor rules and regulations, local and national law
Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
Bachelor’s Degree in Administration, Project Management, Finance or other relevant academic background Previous experience/understanding of working in complex and volatile contexts Minimum 2 years of relevant experience at the position level in working with NGOs, charities, humanitarian work or similar organizations Strong communication, interpersonal and organizational skills Good command of English, both spoken and written Good understanding of MS Office applications including Excel, Word, PowerPoint, Outlook, etcContext/ Specific skills, knowledge and experience:
Knowledge of the Libya context is a plus Report and proposal writing skills Budgeting and financial reporting skills is a plus Good knowledge of major humanitarian and development donors2. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
Handling insecure environments Working with people Communicating with impact and respect Analyzing Coping with change