Position: Finance Technical Assistant
Reports to: Finance Coordinator
Supervision of: N/A
Duty station: Tunis Country office
Project number: LYFX0000
Duration and type of contract: 1 YEAR
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Support and Implement NRC’s systems and procedures at area level.
- Support the adherence to NRC policies, handbooks, guidelines, and donor requirements.
- Ensure proper filing of all support documents.
- Support line supervisors in procedures and require support team training.
- Support the supervisor for the Management of Area offices financial team.
- Support the management to Implement anti-corruption policy.
Specific responsibilities
Accounts and Banking
- Looking after and management of the Cash and Bank management of the West Area Office, including the forecasting.
- Management of the bank account of West Area Office. And making the forecast for the projected data.
- Make sure that financial internal controls are in place while the banking and cash system is working.
- Post the entries on daily basis to Agresso. Make sure that Data has proper correct codes and as per the project documents.
- Prepare the regular Agresso Bank reconciliations for all the balance sheet items.
- Proper close of the projects and year-end close.
- Enter the Agresso rebooking and keeping proper record of it.
- Devise a system so that all the vouchers are safely preserved.
- Train the staff on the Agresso and excel tools.
Budget & Report:
- Preparation of the financial reports.
- Support the program team to understand the financial reports and provide them with training.
- Monthly meetings with the program team and support the program team to make the forecast.
- Verify the purchase requests and payment requests.
- Ensure proper and adequate filing system for financial documents.
- Download the BvA weekly basis and share with the relevant staff.
- Prepare the Project BVAs and do any rebooking, with the supporting documents.
- Draft the new budgets. Check the Agresso for any reclassification.
- Other task related to the project budgets like any realignment and updating the Agresso for project follow-up.
- Any other Finance tasks as necessary and delegated by the Finance Manager
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Scale and scope of position Staff: Finance Officers, Finance Technical Assistants Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Budgets: List of budgets covered by postholder, and size of budget Information: Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet) Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)
- Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
• Experience from working as a Finance Officer in a humanitarian/recovery context will be preferred.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about keeping the bank accounts and record keeping
• Reasonable knowledge in English, both written and verbal
Context/ Specific skills, knowledge and experience:
• Knowledge of the context in Tunis
• Fluency in Arabic and English
• Experience with Tunis government laws/regulations
- Behavioural competencies
- Build meaningful relations
- Act with integrity
- Deliver results
3. Performance Management
The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:
- The Job Description
- The Goals and Performance Plan
- The NRC Competency Framework The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.