The Finance Coordinator is responsible for the coordination of financial matters for the NRC Uganda.
Generic responsibilities
Specific responsibilities
Ensure timely posting in agresso; daily/ weekly, adhering to monthly accounts closure deadline Prepare and analyze the Balance Accounts Reconciliation (eBRS) and submit to the FM before 8th monthly. Follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure exercise. Immediately involve the AM/ FM where necessary. Frequently check for proper use of chart of accounts and make proper adjustments. Timely verification of payment vouchers Ensure proper filing of all financial documents in both hardcopy and online. Consolidate and submit the monthly cash forecast to the FM by 12th of each month Participate in the preparation of the master support budget. As well as support line manager’s/ budget holders in budget preparation, monitoring & financial procedures. Undertake finance training of all staff and capacity building of subordinates Ensure timely transfer of funds to all field office(s). Ensure cash and bank accounts are managed & reconciled according to NRC policy and procedures. Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorisation of payments is in line with NRC UG authorisation table Conduct performance management of the finance team Review payroll before monthly salaries payment and clear any outstanding issues timely. Ensure verification of all payments by FM including payroll and share monthly salary allocation. Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded accordingly. Ensure safe and cashbox secured and routines of control are in place Ensure Taxes, NSSF and others are paid and filed within the stipulated timelines Participate in the bid committee Review and verification of purchase requisition, purchase order, waiver/ note for file Ensure up to date financial records including; authorization table, local financial handbook and others. Update staff on any changes thereof. Make at least 20% field visits where/when possible, security withstanding. Report to the line manager of any matters arising from the visits. Accountable for the exercise of securing backlog and maintain completed electronic/ online supporting documentation as per NRC regulations. Share 1560 vouchers and supporting documents with other country offices in the region, monthly Act as Finance Coordinator Budget & Reporting in her/his absenceProfessional competencies
These are skills, knowledge and experience that are important for effective performance.
Professional competencies for this position:
Minimum of five years’ experience from working as a Finance Coordinator in a humanitarian/recovery context; a professional finance qualification is desirable. CPA 3 qualification is added advantage. Knowledge of Agresso is an added advantage Previous experience from working in complex and volatile contexts Documented results related to the position’s responsibilities Knowledge about own leadership skills/profile Fluency in English, both written and verbalContext related skills, knowledge and experience
Knowledge of the Auditing Knowledge in working multiple donors including UNHCR, UNICEF, SIDA, ECHO, NMFA, etc Excellent interpersonal, written and verbal communication skills• Strict attention to policy and practice detail
• Very strong financial analysis skills
• High integrity
• Good knowledge of financial reporting systems in donor funded work
• Ability to work under pressure and meet deadlines
• Good cultural awareness and sensitivity
• Ability to function independently and as a work team leader/facilitator
• Excellent computer skills with hands on experience on computerized accounting systems; and Microsoft Excel, Word and PowerPoint
Competencies
1. Value driven competencies
Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.
2. Behavioral competencies
Managing resources to optimize results Managing performance and development Handling insecure environments Advanced computer skills, especially in MS Excel, MS Word, MS Power Point and use of email Excellent interpersonal, written and verbal communication skills. Excellent planning and delivering results Ability to handle insecure environments Strict attention to policy and practice detail Very strong financial analysis skills High integrity Ability to communicate at all levels, in difficult circumstances, and strong negotiation skills Ability to work under pressure and meet deadlines Good cultural awareness and sensitivity