Back Ukraine - A Logistics Coordinator

Starting date : March 2020

Duration of mission : 12 months minimum

Localisation : Kiev and Kostiantynivka, Ukraine

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 250 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 21 countries – in the Caribbean, Africa, Asia, Middle East and Europe.

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Humanitarian situation and needs:

Since April 2014, Eastern Ukraine has been experiencing significant armed conflict. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by self-proclaimed republics, still not recognized by the international community: “Donetsk People’s Republic” and “Lugansk People’s Republic.” Despite the signature of a ceasefire agreement between the Ukrainian authorities and the de facto authorities, fighting has persisted, causing a considerable number of casualties and a humanitarian crisis that is still largely uncovered. As per the international agreements of 2015, a line of contact divides the country between the areas controlled by the Government of Ukraine and the areas under the control of the de facto authorities in the non-government controlled areas. The conflict is still active, with regular fighting and shelling along and on both sides of the contact line. The conflict has had and continues to have an extremely negative impact on the population living in the region pushing 3.2 million of people to be in need of humanitarian assistance and has caused the displacement of 1.4 million people (registered) mostly concentrated in the areas closer to the conflict zone.

Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty. Since the beginning of the conflict, population faces shortage in food, health services, basic household items and shelter, and suffer of psychological distress.

While recent political developments on the front of international negotiations have raised hopes for a solution to settle the conflict, there is still a long way to go for conflicting parties to agree.

Our action on the field

PUI priority is to improve or restore equitable access to quality health services as well as to water, sanitation and hygiene for the most vulnerable population living in cities located along the contact line in the Donetsk Oblast. PUI focus of provision of humanitarian aid to vulnerable population within the conflict-affected area employing complex approach strategy based on technical, medical and non-medical expertise.

Click here for more information about our response to the crisis

As part of our activities in Ukraine, we are looking for a Logistics Coordinator:

The Logistics Coordinator is responsible for the smooth functioning of the logistics on the mission. He/She makes sure the resources which are necessary for carrying out the programmes are available and actively participates in the mission’s safety and security management. Under the direct supervision of the Head of Mission the Logistics Coordinator is in charge to implement logistics strategy in accordance with PUI procedures in order to provide programs support with optimum level.

• Strategy: Working alongside the Head of Mission and cooperating closely with HQ logistics Officer, he/she contributes to the development of the mission’ global and logistics department’ strategy.
• Security: He/She assists the Head of Mission on safety and security management. He/She is directly responsible of the daily, concrete aspects of the mission’s safety and security management.
• Supplies: He/She coordinates supplies and deliveries for projects and for the bases. He/She guarantees that PUI’s procedures and logistical tools are in place and are all the time respected.
• Supply: He/She ensures the supply chain management for the mission and the respect of the PUI procedures and process.
• Fixed Equipment: He/She is responsible of the management of IT, computers, and communication equipment and for the mission’s energy supply.
• Asset: He/she responsible of the smoothly management of the asset at the mission level from the identification of the need till the final report.
• Fleet: He/She is responsible of the management of the vehicle fleet (availability, safety, movement planning, maintenance etc.), for the smooth functioning of the mission and the realization of the activities in accordance with the available budget.
• Base coordination: He/She technically supports and supervises the logistics team on the bases in close cooperation with the Field Coordinator.
• Representation: He/She represents the organization amongst partners, authorities and different local or international actors involved in the logistics and the security of the mission.
• Coordination: He/She consolidates and communicates logistics information at the heart of the mission to headquarters and also coordinates internal and external logistics reports.

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Training and Experience

Training

Degree in logistics-related field (supply chain, transport etc.)

Experience

Humanitarian : Min. 2 years

International : A fortiori

Technical : Min. 3 years

Knowledge and skills

Familiarity with stock procedure, car park

General Management, telecommunications etc.

Familiarity with the procedures of institutional donors (ECHO, USAID, UN Agencies etc.)

Software

Pack Office

Languages

English: Full professional proficiency

Professional proficiency in Russian and/or Ukrainian highly appreciated

Personal Characteristics

Ability to work independently, take the initiative and take responsibility

Resilience to stress

Diplomacy and open-mindedness

Good analytical skills

Organisation and ability to manage priorities

Proactive approach to making proposals and identifying solutions

Ability to work and manage professionally and maturely

Ability to integrate into the local environment, taking account of its political, economic and historical characteristics

Anticipation – planning and autonomy

Training and capacity building skills

Proposed Terms

Employed with a Fixed-Term Contract – 12 months

Starting date: 15/03/2020

Monthly gross income: from 2 200 up to 2 530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…

Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation

Housing in collective accommodation

Daily living Expenses (« Per diem »)

Break Policy : 5 working days at 3 and 9 months

Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months

Mobility: All our activities are in the Donbass Region and the whole logistic team is in the field and the Logistics Coordinator will be mainly based in Kostiantinovska. He is expected to spend a major part of her/his time in the field base (around 50% of time).

To know more about our job ofeer, look at the job description on our website