Hardship LevelC
Family TypeNon Family
Family TypeNon Family
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2023-09-03
Job Posting End DateAugust 13, 2023
Standard Job DescriptionSenior Human Resources Assistant Organizational Setting and Work Relationships Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR). All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff. - Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures. - Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office. - Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations. - Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations - Assist with shipment of their personal effects in coordination with the logistics section. - Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency. - Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. - Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs. - Initiate routine correspondence on HR matters for the authorizing officer¿s approval. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Secretarial Administrative (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. Desirable Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP. Functional Skills IT-Computer Literacy PG-Resource planning FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) HR-PeopleSoft Human Capital Management UN-UN/UNHCR Administrative Rules, Regulations and Procedures IT-Enterprise Resource Planning (ERP) (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The Senior Human Resources Assistant will function under direct supervision of the Associate Human Resources Officer in Country office Erbil assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
The recruitment of Senior HR Assistant will enable the performance of core functions which extend to provision of advice, capacity-building, guidance on policy and operational issues to ensure compliance with UNHCR Human Resources rules and regulations. In addition, the incumbent will assist in personnel administration and other Human Resources related matters, including the process of recruitment and appointment of staff, in the performance management and welfare issues of staff under area of responsibility (AOR), and administration of the Medical Insurance Plan. S/he should have HR experience preferably with UN/UNHCR, familiarity with Human Resources tools (people-soft) and demonstrates an overall understanding of the fundamentals of HR. S/he is expected to be highly f flexible and able to cope with multiple requests. S/he must have proven cultural flexibility, professionalism, integrity, confidentiality, and respect for diversity.
S/he is expected to be highly flexible and able to cope with multiple requests hence s/he must have excellent organizing and time. management skills.
- Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
- When completing the application, candidates are required to list all of their language skills – including their mother tongue. The three broad levels are A1/A2 (\"Basic User\"), B1/B2 (\"Independent User\"), and C1/C2 (\"Proficient User\").
- Female candidates are strongly encouraged to apply.
Required languages (expected Overall ability is at least B2 level): English
,
,
Desired languagesKurdish
,Arabic
,
Operational context
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
The Senior HR Assistant will report to the Associate HR Officer in Sub Office Erbil. The recruitment of HR experts enables the performance of core functions which extend to provision of advice, capacity-building, guidance on policy and operational issues to ensure compliance with UNHCR Human Resources rules and regulations. In addition, the incumbent will assist in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, in the performance management and welfare issues of staff under area of responsibility (AOR), and administration of the Medical Insurance Plan. S/he should have HR experience preferably with UN/UNHCR, familiarity with HR tools (people-soft) and demonstrates an overall understanding of the fundamentals of HR. S/he is expected to be highly flexible and able to cope with multiple requests. S/he must have proven cultural flexibility, professionalism, integrity, confidentiality and respect for diversity. Incumbent must have excellent drafting skills in both Arabic and English. S/he is expected to be highly flexible and able to cope with multiple requests hence s/he must have excellent organizing and time management skills.
Additional Qualifications
SkillsHR-Administration of Staff Contracts and Benefits, HR-HR data and people analytics, HR-HR Policies-Trends/initiatives/best practices in UN Common Syst, public&private sectors, HR-PeopleSoft Human Capital Management, HR-Recruitment Attraction & Selection, HR-Vacancy Management
Education
CertificationsCP-HRM Certification Programme for HR Management - UNHCR, Human Resources - Other, Personnel Administration - Other
Work ExperienceNumber of Persons of Concern Served, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Stateless
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance