Back Senior Finance Admin Officer

SPARK is looking for a Senior Finance Admin Officer (SFAO) who has experience working for an INGO and excellent knowledge of Financial Accounting, Project Accounting, and Management Reporting.
The SFAO is expected to be service-oriented, calm under pressure, an independent planner with good communication skills, and a good team player.
Under the direct supervision of the Regional Finance Manager(RFM) and Jordan Country Manager (CM), the SFAO is responsible for effective and accurate financial and accounting of SPARKs projects in Jordan.
Furthermore, the SFAO will ensure compliance, managing financial risks, auditing, and timely financial reporting to donors under the Programme.
This also includes the budget follow-ups, cash management, and implementation of SPARK’s operational.

Main Tasks and Responsibilities

The responsibilities and tasks include, but are not limited to:

• Responsible for month-end accounting process, like as an example, Bank & cash Rec, B.S Rec, Reconciliation of Intercompany account between HQ and Jordan office;

• Ensure financial compliance with the SPARK and donor regulations and procedures;

• Prepares and submits the projects’ financial reports to RFM and HQ within the deadlines donor requirements;

• Prepares budget versus spending, performs analysis and informs RFM & CM for any (potential) over/underspent, and suggests solutions to overcome these variances.

• Prepares and conducts all project payments including partner installments and student stipends monthly;

• Contributes to budget reallocations and if needed no-cost extension requests;

• Collects, reviews, and controls compliance of all invoices with the related contract, grants, etc., submit originals/copies of such invoices and payment requests for further processing while keeping a copy of invoices;

• Arranges Kick-off meetings with local implementing partners after signing agreements.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Reviews financial reports and supporting documents of our implementing partners on monthly basis and do a balance confirmation with implementing partners quarterly.

• Reviews all potential implementing partners’ proposals (mainly budgets) and be part of any selection committee for partner selection.

• Assists RFM&CM with annual budgets and monthly cash flow projections and ensures financial resources available in the country offices.

• Works closely with the certified public accountant to ensure compliance with local law.

• Assists in preparation for the SPARK audit, including preparing assigned audit scheduled and gathering other information as needed.

Administrative duties including but are not limited to:

• Monitoring inventory and update inventory list;
• Updating car log and following up on its maintenance and availability;
• Managing social security and income tax and making sure that the payments are being done on their due dates, and preparing the needed reconciliations;
• Following up on Jordan office yearly licenses and renew them when needed;
• Following up on legal matters related to SPARK Jordan office;
• Supervising office consumables and procuring them.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary

Requirements and Skills

• BA and/or MA in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy;
• Minimum 3-5 years relevant experience in financial management and operational systems in projects’ administration, project management, financial management, and audit management within the private sector or international NGOs;
• Proven experience in handling large scale- multi-donor funding, reporting systems;
• Knowledge of audit tracking, accounting, and budgetary procedures and techniques, procurement of goods and services, stocks and assets control;
• Prior experience working in higher education or livelihoods programs is an asset;
• Full professional proficiency in English; Arabic is an asset.

SPARK Offers

• A challenging and interesting position in an international environment;
• Full time position 40h per week;
• Health Insurance;
• Social Security;
• Remuneration based on experience with the range 1600 – 2000 JOD gross per month
• Dynamic team to work with.

About SPARK

SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 100+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.