UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR*)*
INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT
Vacancy Notice No. HONTE-032
Title of Post: Senior Administrative Assistant
Category / Grade: Equivalent G5
Location: Tegucigalpa, Honduras
Type of Contract: LICA UNOPS
Effective date of
Assignment: 01 June 2021
Date of Issue: 09 April 2021
Closing Date: 18 April 2021
The United Nations High Commissioner for Refugees (UNHCR) is the UN Agency dedicated to protect the rights and seek durable solutions for refugees worldwide. UNHCR is in the field in over 125 countries. The National Office in Honduras opened in 2015 in order to strengthen UNHCR’s protection work in the region as part of the UNHCR’s Regional Protection and Solutions Strategy for the countries in the North of Central America (NCA).
Honduras is characterized by a situation of internal displacement due to high levels of violence, a protection and assistance challenge. The operation grew significantly in the last three years, but challenges and areas of intervention have increased as well. As of 2020 Honduras is a full stand-alone Representation. This has brought additional responsibilities in terms of operational capacity. Currently there are 35 staff members including both the Office in Tegucigalpa and the Field Office in San Pedro Sula, but the operation will increase to 68 staff members with additional Field Units (Choluteca and Ocotepeque). For 2020, 18 Project Partnership Agreements have been agreed.
The Senior Administrative Assistant will provide administrative support to the office where the position is located.
The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties:
Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
Prepare attestations and certificates required by the staff members for signature of senior officer.
Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
Perform other related duties as required.
2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher in Business Administration, Finance, Office Management, Human Resources or other related field.
Computer skills (in MS office)
Fluency in Spanish and working knowledge of English.
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or
cross-functional competencies. The six core competencies are listed below.**
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Cross-Functional Competencies:
IT- Computer Literacy.
UN-UN/UNHCR Administrative Rules, Regulations and Procedures.
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-PeopleSoft Applications
Eligibility: Internal & Extenal candidates:
[1] Completed and relevant university education can count as maximum 50% of the required years of work experience.
A competitive compensation and benefits package is offered. Please visit:
https://jobs.unops.org/salarycalculator#/GsSalary
[1] Completed and relevant university education can count as maximum 50% of the required years of work experience.
This vacancy is archived.