IYD – Humanitarian Relief Association
Deadline for applications: 02/02/2022
Position: Project Officer.
Location: Turkey-Gaziantep.
Working Area: Office.
About: IYD – Humanitarian Relief Association:
IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.
IYD was established early 2013 in Turkey.
IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI
IYD’s office are spread throughout Turkey and Syria as following:
- Turkey: Istanbul – Gaziantep.
- Syria: Aleppo – Idleb.
IYD vision:
In science and work, pioneers in developing ways of life to draw smiles and instill hope.
IYD mission:
To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.
Our values:
- Respecting others
- Transparency
- Teamwork
- Creativity
- Independency
- Neutrality
IYD strategic goals:
- Working on ensuring a decent life for all the affected people.
- Rehabilitation and construction of the damaged infrastructure.
- Securing the daily basic needs.
- Raising and revitalizing the capacities of the Syrian Civil Society.
JOB DESCRIPTION
Job Title: Project Officer
Project / Department Title: FSL
Direct supervisor / Reports to: Project Manager
Job Purpose:
Under the supervision of the project manager, the project Officer (Food Distribution) will be responsible for supporting the planning, implementation, tracking, and reporting on regular activities for food voucher programme. The project Officer will work closely with supporting departments and partners, and donors to ensure that the necessary support for activities is in place.
Key Responsibilities:
Program Planning and Implementation:
- Support in developing weekly and monthly activities plans in coordination with other members of the project team and other departments.
- Follow up the implementation of project activities (Food distribution) according to relevant plans.
- Track progress against weekly, monthly, and annual plans. Provide accurate and timely updates and reports as needed. Identify challenges and propose solutions to ensure timely and effective implementation of activities.
- Support coordination with MEAL staff to plan, implement, analyze, and review the results of PDMs and other relevant monitoring data on a monthly basis.
- Support beneficiary accountability and participatory approaches throughout the program cycle.
- Participate in the design of initiatives to monitor or strengthen program quality, including assessments, registration, and beneficiary tracking.
- Support in the cashflow projections.
- Update and monitoring project distribution trackers.
- Facilitate regular team meetings to review data and carry out analysis, sharing the results with the project team.
- Participate in developing guidelines, SOPs, and other project -related documents in coordination with other projects officers and manages.
Documentation and Reporting:
- Support the program team in ensuring a secure and organized filing system and archiving beneficiary registration, distribution records, and other required documentation. Where necessary, cross check paper-based information with electronic ledgers and reports to ensure accurate reporting.
- Conduct basic analysis of the distribution database to support reporting to the donor or cluster. Supporting programming staff in submitting reports to donor or clusters system including 5Ws.
- Maintain files and archives of project program support documentation.
- Support basic analysis of program support documentation.
Administrative Support:
- Submit and follow up on requests for support from operations teams, including procurement & supply chain.
- Record and promptly disseminate minutes for partner, staff, and other meetings.
- Schedule and organize and/or assist in activities such as meetings, conferences, trainings, and workshops for project staff.
- Managing and supervising the field team, assign and delegate tasks.
Qualification (Education – Work Experience):
Essential:
- Bachelor’s degree qualification in food security, food engineering, nutrition, science, economics, business management or any other relevant field
- 2 years’ experience in a comparable position or internship, preferably with experience in Syrian context.
- 2 years’ experience in food distribution projects.
- Excellent organization skills and self-directed.
- Excellent interpersonal communication skills and relationship builder.
- Fluency in Arabic and English, both written and verbal.
- Experience in data analysis and management skills, fully capable with Microsoft Office (MS Word, Excel and PPT, Power BI)
Desirable:
- Experience in Cash or Market based programming is desirable.
Core, Managerial and Technical Competencies:
Core Competencies:
- Communication
- Teamwork
- Planning and Organising
- Accountability
- Creativity
- Stakeholder Orientation
- Commitment to continuous learning
- Technological Awareness
Supervisory – Managerial Competencies:
- Leadership
- Building Trust
- Vision
- Managing Performance
- Judgment and Decision-making.
- Empowering Others
Technical Competencies:
- Strong knowledge in reporting.
- Strong knowledge in project management cycle.