Back Programme Officer (Reporting)

Position Title : Programme Officer (Reporting)

Duty Station : Kiev, Ukraine

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 25 January 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Emergency and Stabilization (E&S) Programme Coordinator, and in collaboration with relevant teams within the Emergency and Stabilization (E&S) programme and with relevant Units in the International Organization for Migration (IOM) Ukraine, the successful candidate will contribute to enhanced reporting and communication, and support IOM Ukraine in resource mobilization.

Core Functions / Responsibilities:

1. Draft and coordinate regular projects reports and donor updates on all E&S programs, based on donor and organizational requirements and policies, as well as the consolidated practice of sharing informal updates, keeping to set institutional timelines for review processes.

2. Provide and coordinate inputs for information requests from Headquarters, the Regional Office (RO), other IOM Country Offices (COs) and external partners, such as donors, government, partner agencies, and implementing partners.

3. In close coordination with the Policy, Liaison and Programme Development (PLPD) Unit and other relevant interlocutors within and outside IOM Ukraine, coordinate the preparation and update of communication material, information sharing tools, and visibility/info materials, geared towards the promotion of IOM’s image through E&S programming.

4. Ensuring coordination with the PLPD Unit, support the effective implementation of E&S projects by contributing to results-based reporting in line with IOM internal guidance and policies and donor requirements, and by using IOM corporate tools such as PRIMA FOR ALL. Support project management in keeping the different PRIMA tools updated (risk monitoring, MS Project, results monitoring).

5. Contribute to the collection of accurate and up-to-date information on the implementation of E&S projects through regular coordination with relevant focal points within E&S, field offices and other units, as necessary.

6. Support fundraising efforts within the E&S unit, including, but not limited to, through contributions to the elaboration of documents such as the IOM Ukraine Crisis Response Plan and the Humanitarian Response Plan.

7. Support the review and editing of publications, studies and other documents drafted by project teams.

8. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, Political or Social Sciences, International Relations, Business Administration or a related field from an accredited academic institution with at least two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience working in the UN context, along with deep familiarity with the UN system, its agencies, funds and programmes;

• Experience in donor reporting, project development, monitoring and evaluation;

• Previous experience with and knowledge of donor relations and funding mechanisms;

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions.

Skills

• Sound and proven understanding of internal and international migration issues in Ukraine and related issues;

• Knowledge of the region is an advantage;

• Knowledge of program management cycle;

• Excellent written and oral communication and interpersonal skills;

• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets,

word processing, etc.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of

Ukrainian, Russian, Spanish and/or French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.