Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall guidance of the Programme Manager of the Social and Local Development Programme (SLD) and direct supervision of the Programme Officer, the Programme Associate provides programme support services ensuring high quality, accuracy and consistency of work.
The Programme Associate works in close collaboration with all the Social and Local Development teams in the CO and is required to exchange information and support programme delivery.
UNDP’s support in the area of social and local development focuses on policy and operational support. At the upstream level, UNDP provides advice for the development of national policies for social development and makes available relevant reports and assessments. At the downstream level, UNDP supports the implementation of local development initiative in the most vulnerable and poorest areas of the country in close collaboration with municipalicities and the Union of Municipalities and in coordination with the relevant ministries. Duties and Responsibilities
Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation. Establishment of mechanisms to track the use of RBM tools and maintenance of RBM Database.Provides effective support to management of the CO programme focusing on the achievement of the following results:
Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project. Creating Purchase Orders on ATLAS and notifying projects when PO is created. Reviewing all financial documents received from the projects (RDPs, Certification of Payments, Certification of Goods & Services received ...) and preparing the related Non-PO/PO vouchers on ATLAS. Uploading the documents on the UNDP PORTAL. Assisting SLD Projects in creation of e-requisitions and Receipts on ATLAS and uploading receipts on the DMS. Creating Pre-Payment vouchers on ATLAS. Creating Non-PO vouchers on ATLAS. Preparing institutional contracts for projects. Presentation of information for audit of projects, follow up on audit recommendations implementation. Review and monitoring of the projects' workplan, and provision technical assistance to the projects as required (e.g., preparation of TORs, participation in biddings, etc). Consolidation and follow up on the reports, preparation of the progress and final reports. Consolidation and follow-up on project workplans, recruitment plans, budgets, procurement plans, etc. Follow up on project security needs. Provision of logistical support to meetings and workshops. Establishment and maintenance of the filing and document retrieval system. Posting programme documents on UNDP website.Supports resource mobilization focusing on achievement of the following results:
Track and reporting on mobilized resources in cooperation with the Finance Unit Follow up on the new project concepts and proposals Maintenance of the information/database on current and potential donorsSupports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on programme.This vacancy is archived.