The Position:
The post of Programme Assistant is located in UNFPA South Africa Country Office in Pretoria; and reports to the Assistant Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Assistant delivers quality services in administration and programme to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented and results-focused approach to abiding by the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he provides reliable support services to the UNFPA Programmes and Operations, ensuring the swift running of processes and addressing bottlenecks.
You would be responsible for:
Programme Management
Track receipt of funds in the system for non-core programme funds, and liaise with colleagues for release of tranches as needed. Regularly monitor and analyse detailed fund expenditures, check fund availability and communicate with the respective managers; Advise on Chart of Accounts (COA) utilization and fund availability for new expenditures; Regularly analyze detailed implementation reports and liaise with finance and Regional Operations Shared Services Center (ROSSC) for alignment of Chart of Accounts (COA) as needed; Take stock of balances and prepare Annual Work Plan and Budgetary adjustment requests, liaising with other colleagues as needed. Prepare consolidated financial implementation reports on a quarterly basis, for donor reporting purposes. Support preparation of Procurement Requisition Forms, finalization of Terms of Reference, budgets and cost estimates for the successful programme implementation. (if needed) Prepare documentation and liaise with the finance team for quotations, contracting and payments, including monitoring and follow-up of outstanding processes. Ensure documentation on contracts, procurement and payments is duly completed and submitted; and share relevant information and updates with managers on the status of such processes.Human Resources Management
Manage CO contracts Individual Contracts. Ensuring all Individual Contracts are registered on UNFPA Roster and Consultancy Management Tool. Assist in recruitment and selection processes, applying best practice Human Resource tools, policies and mechanisms. Assist in implementing corporate systems and applications in support of finance and human resource management. Country office operations, in creating systems and mechanisms for effective management of UNFPA resources.Administration
Generate of weekly monitoring reports for all Regional Shared Service Centre Submissions. Perform such other duties as may be assigned by supervisorQualifications and Experience required:
Education:
5 years of working experience with secondary [high school] education completed OR 3 years of working experience with Bachelor’s degree completed in Business Administration, Management, Economics, an accredited academic institutionKnowledge and Experience:
Prior administrative and Human Resources experience is a strong advantage. Strong computer skills - Word, Excel and Internet is a strong advantageLanguages:
Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies:
Values:
Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing changeCore Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,Functional Competencies:
Business acumen Implementing management systems Innovation and marketing of new approaches Client orientationThis vacancy is archived.