Accountabilities:
· Provide procurement support for both FHI 360 and sub–grants.
· Reviews purchase requisitions to verify accuracy, terminology and specifications.
· Assists with developing bid specifications.
· Collect quotations, issue RFP/RFQs, draft selection memos, liaise with vendors, and conduct
any other procurement tasks as necessary.
· Coordinate with team members, hotels and other service providers to ensure event
organization and hotels bookings.
· Prepares, maintains, and reviews purchasing files, reports and price lists for department.
· Develops and maintains necessary records and files for efficient operation
· Compares prices, specifications, and delivery dates to determine the best bid among
suppliers
· Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late
deliveries to ensure contract terms and organization’s needs are met.
· Checks shipments to ensure orders are filled correctly and goods meet specifications.
· Assists with developing and revising procurement operating procedures and policies.
· Perform other duties as assigned.
Requirements:
• Degree in a relevant field for the job function
• 1 - 2 years of experience working in procurement, logistics, operations, or administrative and financial management
• Previous experience with an international organization or NGO strongly preferred
• Proficiency in MS Office computer programs
• Ability to work effectively in a highly collaborative team
• Fluency in written and spoken French and/or Arabic and English
• Knowledge of procurement standards and practices.
• Knowledge of company policies and procedures regarding procurement services.
• Excellent oral and written communication skills
• Proficient use of Microsoft Office and computer software skills.
• Good problem-solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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