Grade: [[G5]]
Publication date: 10 July 2023
Application deadline (midnight local time): 25 July 2023
Vacancy no.: [[RB/KABUL/GS/2023/02]]
Job ID: [[11015]]
Department: [[RO-Asia and the Pacific]]
Organization Unit: [[ILO Kabul]]
Location: [[Kabul]]
Contract type: [[FT]]
The recruitment process for GS positions is subject to specific local recruitment and eligibility criteria.
The following are eligible to apply:
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
This position is located in the ILO office for Afghanistan based in Kabul. The ILO office in Afghanistan is responsible for providing support to the planning, implementation, monitoring, evaluation and reporting of the Afghanistan DWCP.
The ILO Office works closely with its tripartite constituents including the Government of Afghanistan (through the Ministry of Labour and Social Affairs (MoLSA and other line Ministries), employers’ organisations (through the Afghanistan Chamber of Commerce & Investment (ACCI) and other organisations), and workers’ organizations (through the National Union of Afghanistan Workers and Employees (NUAWE), UN entities and other development partners.
All ILO activities in Afghanistan support of the achievement of the Afghanistan Sustainable Development Goals (A-SDGs), and national development plans and policy frameworks, and in alignment with the priorities of the UN in Afghanistan.
The Office draws technical support from subject specialists in its Decent Work Support Team (DWT) in New Delhi, the Regional Office in Bangkok, technical departments at Headquarters in Geneva and the International Training Centre in Turin.
As a team member, the incumbent provides a range of operational and administrative support services in an efficient, effective and client-oriented manner. These relate to the delivery of administrative and office support, HR, finance and travel and logistics, and require the use of the enterprise resource planning (ERP) system. The incumbent performs at a fully operational level, requiring correct application of established rules, regulations, policies, procedures and guidelines to recommend an appropriate course of action in the assigned area(s).
The position works under the supervision of ILO Senior Coordinator. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in the application of applicable standards.
Internal contacts are with staff and managers in field offices, project locations and headquarters to provide operational and administrative support and to exchange information on specialized processes and procedures for the delivery of services. The incumbent liaises with diverse organizational units to initiate requests, obtain clearances, process and follow up on administrative actions.
External contacts are primarily with counterparts in UN agencies and other international organizations, embassies, permanent missions and concerned authorities to seek or provide information for the completion of pending issues. The incumbent also liaises with service providers to follow up on pending issues.
In accordance with the needs and priorities of the office where the position is located, the incumbent will provide services from among the following duties:
Where the position is the Assistant to the Director, along with performing a range of the above duties, the position will:
Completion of secondary school education.
Minimum of five years of general administration and office support work experience. Experience of working with an enterprise resource planning (ERP) system.
Excellent command of an official language (English) of the Organization. Working knowledge of another official language of the Organization or an official national language of the duty station.
Knowledge of general office support and operational areas.
Awareness of the nature of ILO programme and activities.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Efficiency in providing administrative support for the organization of meetings and other events.
Ability to search, retrieve and compile information from various sources.
Ability to adapt quickly to new software and systems.
Drafting skills.
Analytical skills and attention to detail.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Interpersonal skills, tact and diplomacy when dealing with others.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.