- Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
- Forsters coordination and collaboration between Good Growth Partnership (GGP) partners (UNDP, WWF Indonesia, CI, UNEP and IFC) implementing the various child projects for the GGP (Production, Demand and Transaction) in Indonesia. This includes preparing and delivering the yearly integrated work-planning exercise, carrying out quarterly monitoring over its implementation and troubleshooting partnership and collaboration issues that may arise, and keeping the Indonesia GEF Operational Focal Point updated with progress of GGP in Indonesia, along with the other GGP partners.
- Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
- Ensure that gender equality and women’s empowerment is integrated at all stages of the project cycle;
- Mobilises goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
- Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
- Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
- Develops the project standard operating procedures in line with the government and UNDP’s regulations; seeks the board’s approval; and takes responsibility for updating and revising it as necessary;
- Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation;
- Consults with the project board through the National Project Director for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
- Performs Project Coordinator duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Coordinators.
- Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.
- Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
- Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
- Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
- Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner;
- Provides additional inputs and data for external project reports as necessary and required by the project assurance team;
- Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and
- As required and directed by the project board, liaises with UNDP’s Planning, Monitoring and Evaluation Unit (PMEU) to initiate project review and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by PMEU.
- Review the SPOI strategy as stated in its Project Document (ProDoc) at least on a yearly basis as well as on ad-hoc basis when changes in the enabling environment requires it. Lead any effort to adjust the strategy as per development or changes affecting it;
- Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project;
- Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
- Builds project reputation for quality design, reliable delivery as well as integrity and accountability;
- Work with the SPOI Senior (Programme) Advisor to obtain buy-in from stakeholders on SPOI and its interventions.
- Engages communities in the implementation and oversight of project activities, as appropriate, in a gender-sensitive manner.
- Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors;
- Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation;
- Leads efforts to strategize resource mobilization activities and proposals development in order to implement un-resourced portions of the SPOI;
- Lead efforts to ensure creation and coordination of partnerships with development partners, government institutions, private sector, civil society etc., including efforts to determine programmatic areas of cooperation, based on strategic goals of SPO, country needs and donors’ priorities; and
- Responsible as main contact and main representative for SPOI nationally and internationally, by proactively represent SPOI at international and national events and to national and international media; liaise with the GCP Global team, and possibly with other international development partners to share information of the program; respond to inquiries, concerns, feedback about the program from stakeholders and the general public.
- In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.
- Production of relevant knowledge products from or in support of SPOI including on best practices and lessons learned for knowledge sharing;
- Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
- Organizes and delivers trainings for the operations/project staff on project/programme management issues;
- Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
- Identifies policy issues for codification and sharing;
- Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
- Contributes to knowledge networks and communities of practice.
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
- Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Building and promoting effective teams, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
- Informed and transparent decision making
- Communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity
- Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
- Advocacy skills to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
- Analyzes country situation to identify opportunities for project development
- Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
- Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
- Strategic thinking and building partnerships to promote Gender Equality
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
- Analyzes information/databases on potential and actual donors
- Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
- Promotes knowledge management on gender equality issues
- Strong aptitude on public administration and management of development project in the public sector;
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
- Ability to carry out gender-related economic, environmental, public research and analysis, to contribute to the formulation of policies, programme interventions, procedures, guidelines and tools.
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
- Identifies and takes advantage of opportunities for advocating for UNDP’s mandate
- Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Anticipates client needs and addresses them promptly
- Fluency in written and spoken English is an absolute necessity;
- Fluency in written and spoken Bahasa Indonesia is required.
- Strong knowledge and experience in project management are essential and ability to write high quality reports.
- Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia is an advantage.
- Knowledge of agriculture, forestry or environmental programmes is highly desirable.
- Demonstrated ability to liaise, coordinate and work with various stakeholders in Indonesia.
- Demonstrated expertise on social and environmental issues pertaining to palm oil is desirable
- Excellent inter-personal and team building skills.
- Full time availability for project management duties is essential.
- Familiar with Government and UNDP procedures would be an advantage.
- Up-to-date computer skills required.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Contract Duration: 12 months