Org. Setting and ReportingThe position is within the United Nations Liquidation Entity (MINUSMA), Bamako duty station. The incumbent is responsible for the provision of movement control services in support of activities of a liquidation entity in accordance with the functional responsibilities of the Joint Movement Control Centre (JMCC), or the Passenger Booking Unit, or the Cargo Warehouse, or the Airfield/Air Terminal/Transport/Riverine Movement Control Office. Participation in the development of budget proposals for movement control services within a liquidation entity. Provision of Inbound Delivery Coordination services for all cargo shipments into the liquidation entity area of operations. The Movement Control Officer will report to the Chief, Movement Control Section. ResponsibilitiesWithin delegated authority, the Movement Control Officer, FS-6, will be responsible for the following duties: Movement Control duties: • Coordinates the activities of a regional movement control office within a specific geographic area of operations in a liquidation entity. • Participates in coordination of the provision of reliable, cost-effective, and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the liquidation entity area of responsibility. • Provides technical advice to the support elements of a liquidation entity on all aspects of transportation activities. • In consultation with the supervisors, prepares operational plans, performance reports, and responses to internal and external audit observations. • Provides inputs to the standard operating procedures for the movement control-related processes. • Monitors quality control procedures to ensure they are implemented for all work processes. • Monitors the accuracy and validity of data recorded in the management information systems. • Monitors the reference documents to ensure that they are currently readily available and accessible to all relevant personnel. • Develop, in consultation with the Chief of Section, Movement Control, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. • Evaluates short-term aviation, sea, and surface transport contracts. • Conducts inventories and physical annual checks of relevant facilities and equipment. • Provides inputs for budget proposals for the liquidation entity movement control section/unit. • Participates in coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet the required timetable. • Determines technical specifications for movement control services and develops statements of work/requirements. • In consultation with the supervisor, provide inputs to responses to UNHQ during the vendor's evaluation to ensure that the vendor's proposals meet technical requirements. • Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. • Participates in the missions conducted in the field by administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board, and Boards of Inquiry. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans and evaluates the performance of employees. • Develops training courses, workshops, and other related training activities. Joint Movement Control Centre duties/ Passenger Booking duties: • Monitors the receipt and registration of customer requests through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a liquidation entity. • Plans and schedules the movement of passengers and cargo from military, police, and guard units provided by Troop/Police Contributing Countries. • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a liquidation entity. • Coordinates required transportation activities with the Aviation, Transport, and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations, and intergovernmental agencies on immigration and customs matters. • Analyzes projected passenger and cargo flows in order to estimate required resources. • Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a liquidation entity is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties: • Supervises the activities of the Cargo Warehouse. Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping, and labeling are conducted in accordance with the established procedures. • Ensures that luggage and cargo are labeled in accordance with required destinations. • Ensures the timely coordination of the transportation arrangements to the embarkation facility. Airfield/Air Terminal/Transport/Riverine Movement Control Office duties: • Supervises a team of movement control assistants, passenger clerks, and cargo handlers. • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a liquidation entity from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures. • Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew and surface transport personnel in accordance with the established procedures and deadlines. • Monitors that aircraft, vehicles, and vessels are loaded in accordance with passenger and cargo manifests. • Monitors that passengers are briefed on schedules, routes, timing, and safety requirements in accordance with passenger and cargo manifests. • Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue and CaseEvac operations upon request. Inbound Delivery Coordination duties: • Coordinates the inbound activities for freight into the mission in accordance with the liquidation entity supply chain plan with the Vendor, Procurement, Centralised Warehouse, and all other parties concerned. • Contact vendor to confirm delivery status and to review shipment documents to ensure that goods are delivered according to the agreed terms and conditions on the Purchase Order. • Collects, checks, and updates information (e.g., ETA, quantities, etc.) and documents (e.g., BoL, customs clearance, etc.) provided by commodity and. freight forward vendors in the ERP system (Umoja) to facilitate downstream processes. • Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. • Searches for issues that may delay and/or disturb the delivery of goods and seek remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse). • Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance with agreed Incoterms. • Plans deliveries, raises shopping carts, and drafts SOW for freight forwarding services, including technical evaluation of bids. • Liaises and coordinates customs, transport, and MovCon activities related to inbound shipments with vendors, customs, and all other relevant local and national authorities. • Ensures that daily activities comply with the DPO/DOS Environmental and Waste Management policies in line with the DOS Environment Strategy objectives. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. Performs other related duties as required. CompetenciesProfessionalism: Excellent knowledge in the field of movement control services. Multi-modal transportation, airline operations, and logistics management in support of liquidation activities of a liquidation entity, in accordance with the functional responsibilities of the Joint Movement Control Centre (JMCC), or the Passenger Booking Unit, or the Cargo Warehouse, or the Airfield/Air Terminal/Transport/Riverine Movement Control Office; shows pride in his/ her work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with complex problems or challenges; remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Builds consensus for task purpose and direction with team members; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. • Training in the planning, coordination, and control of at least two (2) modes of transport is required. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage. Job - Specific QualificationA valid driver's license is required. Knowledge of Microsoft Office tools such as Word, Excel, and PowerPoint is required. Training in the planning, coordination, and control of at least two (2) modes of transport is required. Work ExperienceA minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, and logistics management is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree. Three (3) years of supervisory experience in a position directly related to the coordination of at least (2) two modes of transport (air, sea, road, and rail) operations in the international environment is required. Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required. Experience in quality management is desirable. Knowledge of UN financial regulations and rules is desirable. Experience in international operations in a post-conflict environment is desirable. 2 years or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the UN secretariat. For this position advertised, fluency in English, both oral and written, is required. Knowledge of French is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview. Special Notice• This Position is temporarily available within the UN Liquidation Entity (MINUSMA) until 31 December 2024, subject to budget approval. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment. • While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to \"internal candidates,\" who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • The expression \"Internal candidates\" shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. In accordance with ST/AI/1999/17 section 2.3, an SPA may only be granted to one level higher than the personal level of the staff member assigned to higher-level functions in his or her own category, whether the higher-level functions are one or several levels higher than the personal level of the staff member. Staff in the General Service and related categories temporarily placed against a post at the Professional level may receive an SPA to the P-1 or P-2 level. • For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. • A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further \"stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service Staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…\" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positionsauthorized for one year or more in duty stations authorized for peacekeeping operations orspecial political missions. • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. • Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • Pursuant to section 7.11 of ST/AE2012/2/Rev. 1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
This vacancy is archived.