Position: Logistics Officer Derna Libya
Grade: 5
Reports to: Field Coordinator Derna (Technical Line to Area Logistics TL)
Supervision of: Drivers
Duty station: Derna, Libya
Travel: 20%
Duration and type of contract: 6 months
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
The purpose of the logistics officer position is day to day implementation of logistics functions in Derna in an effective and accountable manner.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention.
This section shall be revised whenever a new employee is hired or the context changes significantly.
In cooperation with the Logistics TL, apply procedures for logistics, procurement, transport management, and warehouse in accordance with NRC guidelines, policies and Code of Conduct. Identify, assess and manage suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines. Conduct procurement processes according to the needs of the programme accountably, transparently and with excellent communication to requesters and stakeholders. Maintain and update all procurement and logistics tools according to NRC Logistic Guidelines at all-time including Contract Tracker, Procurement Tracking Sheet, Vendors Database, Assets Tracker, Stock Report. Manage the vehicle fleet, including optimizing the use and supervising maintenance. Supervise the drivers. Ensure proper procurement procedures and file management implementation in accordance with NRC logistics Guidelines. 2 Supervise the logistics assistant and support them in day to day procurement, asset logging, facility and vehicle checks and maintenance. Ensure that all NRC facilities in Derna are well maintained and safety equipment is in place and regularly checked. Ensure ICT equipment is in working order. Manage the storage of NRC stock items in Derna safely and accountably in accordance with NRC guidelines.Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Logistics Manager and Logistics TL (CO, Benghazi) NRC Logistics Finance and Technical Departments in CO, Benghazi, Derna. SuppliersScale and scope of position Staff: Drivers Stakeholders: Suppliers Budgets: None Information: Hard copy and online (Office 365) filing of procurement and logistics documentation. Legal or compliance: Compliance with Code of Conduct, Logistics Manual and other NRC guidelines. Conduct all activities in accordance with NRC and donor policies maintaining high standards and contributing to a culture of accountability and transparency.
CompetenciesCompetencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
Experience from working as a Logistics Officer in a humanitarian/recovery context Previous experience from working in complex and volatile contexts Documented results related to the position’s responsibilities listed above Problem solving, prioritisation skills and attention to detail Strong English and ArabicContext/ Specific skills, knowledge and experience:
Experience of conducting competitive and accountable procurement Degree or other relevant qualification in logistics or related subject Document management experience Experience of managing fleet, stock and assets Good IT skills particularly use of email, Microsoft Excel and Word. Experience of Microsoft 365 is an advantage Experience of supervising staff Experience working with an international NGO is an advantage.2. Behavioural competencies
Build meaningful relations Empower people Act with integrity Deliver results Performance ManagementThe employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:
The Job Description The Goals and Performance Plan The NRC Competency FrameworkApplication Procedure:
Application is online for Libya National only. Only shortlisted candidates will be contacted. NRC does not at any stage of recruitment request candidate to make payments of any kind. NRC has not retained any agent to conduct recruitments on behalf of the organisation. NRC is committed to a diverse workforce through diversity, equity and inclusion Qualified females candidates and persons with disability are encouraged to apply. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.