Roles and Responsibilities
The role of the Logistics Coordinator is to manage the Logistics function for the Jordan Host Area Office and provide leadership to the Logistics team.
Specific responsibilities
Coordinate and oversee the management of the supply and logistics support for operations in Jordan HOST Area Offices, including requisitioning, receiving, storing, issuing and delivering goods Manage the expansion of NRC Host’s existing supplier portfolio and ensure professional management of suppliers and contractors at all times Ensure monthly documented meetings with direct reports with particular support to their development and capacity building. Ensure internal and external compliance regulations adhered to, within deadline, for all Logistics activities in Jordan HOST. Oversee the Logistics Team Leader in the management of Jordan Host procurement up to 50000JD & Fleet Management and explore the options to further expanding the potential procurement opportunities in the vicinities of the area of support and improved fleet management. Oversee Irbid Admin Officer in the management of NRC premises, building maintenance, and any governmental related business. Oversee and manage Irbid Logistics Technical assistant in term of Stock and Assets management, ensure compliance with donors’ rules and regulations . Manage, implement/maintain and follow NRC standard warehousing/stock practices and supervise staff in record of keeping best audit standard. Provide training for line managers with logistics responsibilities, particularly in Procurement procedures, Fleet and Stock & Assets management. Attend Monthly coordination meeting and work on improving the communication between the Host, Country and Camps logistics units. Conduct periodical Corruption Risk Mapping (CRM) checks requested by Compliance department on fleet, assets and procurement. Other tasks as assigned by the support managerGeneric responsibilities
Adherence to NRC policies, guidance and procedures. Implement NRC’s systems and procedures at area level Ensure adherence to NRC policies, handbooks, guidelines and donor requirements. Prepare and submit reports and analysis. Ensure proper filing of all support documents. Support line managers in procedures and require support team trainings. Management of support team. Ensure development and implementation of administrative systems and procedures. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC. Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management). Ensure safe and efficient transport of staff and materials/goods.Critical Interfaces:
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are
Auditors (internal/external) Relevant implementation staff Budget holders Others: Country Office LogisticsDepartment Scale and scope of position:
Staff: 1 Logistics Team Leader, 1 Admin officer, 1 Logistics Officer – Mafraq, 1 Technical Logistics Assistant
Stakeholders
Budgets
Information: Agresso, Office 365
2. Competencies
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories
: 1. Professional Competencies
Generic professional competencies for this position
Experience from working as a Logistics Coordinator in a humanitarian/recovery context. Previous experience from working in complex and volatile contexts. Documented results related to the position’s responsibilities. Knowledge about own leadership skills/profile. Fluency in English, both written and verbal.Context/specific skills, knowledge and experience:
Years of Experience: 5 years or more
Knowledge of the context in Jordan host
Behavioral Competencies:
Planning and delivering results Working with people Communicating with impact and respect Coping with Change Strategic thinking Managing performance and development