Back International Reporting Consultant

Hardship Level (not applicable for home-based)H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate TypeCONS International

Target Start Date2023-06-01

Job Posting End DateMay 14, 2023

Terms of ReferenceDFAM Greening and Sustainability is looking for a 6-month home-based reporting consultant as per the ToRs below and attached.

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Terms of Reference

CONSULTANT – INT – Reporting Consultant – DFAM/GMIS

UNHCR, the UN Refugee Agency, is offering a full-time consultancy position within the Global Mobility and Infrastructure (GMIS) Service.

UNHCR is a global organization dedicated to saving lives, protecting rights, and building a better future for refugees, forcibly displaced communities, and stateless people. Every year, millions of men, women, and children are forced to flee their homes to escape conflict and persecution. We are in over 125 countries, using our expertise to protect and care for millions.

Title: Reporting Consultant

Duty Station: Nairobi or Home-based

Duration: 6 months

Contract Type: International Consultant

Start date: 01 June 2023

Organizational context

The Consultant position is located within the Greening & Sustainability Team of the Global Mobility and Infrastructure Service (GMIS) in the Division of Financial and Administrative Management (DFAM). DFAM contributes to safeguarding the financial resources entrusted to UNHCR by maintaining and improving the financial and administrative systems, policies and procedures and promoting cost-effective and transparent use of these resources. GMIS is a new service within DFAM which merges four functions: global fleet management, global travel, global facilities management, and global asset management. Greening & Sustainability is one of GMIS main cross-functional areas.

In 2007, the UN Climate Neutral Strategy was developed, and organizations committed to move their respective organizations to climate neutrality. Since then, UNHCR has continuously improved its efforts in promoting the careful use of energy resources by refugees, host communities, partner organizations and as a priority by UNHCR itself. In 2019, UNHCR developed its Global Strategy for Sustainable Energy 2019-2024 which aims to enable persons of concern to UNHCR to meet their energy needs in a safe and sustainable manner. It also launched the Clean Energy Challenge and a Strategic Framework on Climate Action.

In 2020, UNHCR developed an internal Greening and Sustainability strategy to improve its environmental performance, climate compatibility and resource efficiency. This strategy focuses on the following areas:

1. Green Box: Measuring global energy consumption by installing energy meters in UNCHR offices and using this data to prepare business cases with feasibility analyses for cleaner energy solutions. Examples of these solutions include connection to national grids, development of mini-grids, and installation of stand-alone solar systems.

2. Green Financing Facility: An innovative financing model to migrate UNHCR offices from fossil fuels to renewable energy. This model promotes access to flexible pooled financing instruments, with increased flexibility in fund allocation to invest in green infrastructure.

3. Green Data: Creating a centralised database to accurately capture information on selected sustainability indicators for UNHCR offices. The database will enable baseline definition, benchmarking, and continual improvement.

4. Green Practice: Minimising UNCHR’s environmental footprint through behavioural change. Developing and popularising policies, guidelines and best practice advice that can influence personnel towards eco-friendly choices and activities.

DFAM is looking for a Consultant based in Nairobi or home-based to support the Greening & Sustainability Team with its internal and external communication strategy and implementation. The Consultant will develop a Greening & Sustainability Team communication strategy, produce Greening & Sustainability Team messaging, and support and lead communication activities with UNHCR donors, partners and staff.

The position

The Consultant will work directly with Greening & Sustainability Team staff and liaise closely with colleagues across the divisions, in particular the Special Coordinator for Internal Communications, Private sector Partnerships, Division of External Relations and the Digital Engagement Section (Intranet).

The position will report to the Snr Business Analyst on the Greening and Sustainability Team.

Duties and responsibilities

Provide communications support to the Greening & Sustainability Team.

Develop and implement a Greening & Sustainability Team communication strategy.

Develop and implement a communications strategy for the Green Financing Facility including private sector actors, donors and foundations, other UN agencies as well as press releases and associated communications.

Lead on timely and effective communication with donors and external partners.

Research, prepare, edit, and produce communications content and products for internal and external target audiences and ensure their timely dissemination, leveraging a range of UNHCR compliant communication tools and in line with UNHCR branding and style guidelines.

Act as the primary interface on communications matters between the Greening & Sustainability Team, the Global Communications Service, and the PSP/PPH Communications team.

Revamp the Greening & Sustainability team intranet pages in a manner that is interesting and appealing to the target audience. The intranet site to be revamped is currently authored with Adobe Experience Manager.

Draft, edit and proof-read materials for publication as needed.

Participate in discussions on Greening & Sustainability projects for developing communication materials.

Support Greening & Sustainability team members in ensuring content generated can effectively engage target audiences. Lead the webinar support for the Greening & Sustainability team.

Create and lead the development of template PowerPoint presentations and talking points for the Greening & Sustainability team for specific audiences.

Act as a quality control resource for presentations, documents, reports, and other written material to be delivered by the Greening & Sustainability team to a variety of audiences.

Support with external facing communication events such as conferences and industry events.

Regularly and proactively provide ideas for communication initiatives and implement them.

Perform other duties as required.

Essential minimum qualifications and professional experience required

Academic qualifications: University degree or post graduate diploma in journalism, communications, international relations, political science, public information, media, or relevant fields.

Experience: A minimum of 5 years relevant professional experience in donor relations, journalism, PR, and/or communications at an international or advanced level.

Language: Fluency in English required. Knowledge of another UN language is an asset.

Skills: Excellent writing and oral communication skills. Good planning and workflow management skills. An ability to think creatively and a strong eye for detail. Good relationship building and stakeholder engagement skills. Computer skills including familiarity with Microsoft Office products and the familiarity with webpages and multimedia would be beneficial.

Desirable:

Experience with brand management, donor relations, social media management or online communication management would be advantageous. Familiarity with graphic design and professional photography would be beneficial.

Location

The successful candidate will be based in Nairobi, Kenya, or home-based.

Conditions

The Consultant is for 6 months, and the expected start date is 01 June 2023. It is a full-time role.

Standard Job Description Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Donor or External Relations Officer or other Senior Management, the Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the Reporting Officer promotes the vision, mission, and strategic goals of UNHCR. The Reporting Officer establishes close contacts with all UNHCR Sections in the AOR to gather and analyse information. He/she maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Keep abreast with all developments in the Country Operation/Bureau/Division or other entity to prepare appropriate briefings and reports. - Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). - Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under area of responsibility (AoR) in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. - Participate in annual reporting and planning process. - Work closely with Information Management to ensure accurate and attractive data presentation, including maps. - Support the monitoring of UNHCR's partnerships and consolidate information about partners¿ activities. - Prepare briefing kits and presentations for missions and visitors. - Prepare reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor; Assist in providing visibility for donors¿ contributions to UNHCR. - Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. - Prepare and distribute minutes of meetings. - Provide technical support, training and clarification on UNHCR's reporting policies and deadlines. - Collaborate closely with information counterparts in other UN agencies and NGOs to ensure accurate data presentation, graphics and maps and effective information dissemination on refugee issues. - May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. - Where relevant, contribute to UNHCR's coordination endeavours across sectors, including through reporting, advocacy, resource mobilization and other support as may be required. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses not specified Relevant Job Experience Essential Conducting, participating in and reporting on meetings, and drafting reports. Programme/project development, planning, implementation, and/or monitoring Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills IT-Computer Literacy PG-UNHCR's Programmes CO-Strategic Communication DM-Data collection methodologies (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

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Desired Languages

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Additional Qualifications

Skills

EducationBA: Journalism (Required), BA: Law (Required)

Certifications

Work Experience

Other informationThis position doesn't require a functional clearance